Key Dates + Procedures
Tahoe Donner Association 2020 Board of Director Election Procedures:
Tahoe Donner’s board of directors is the governing body of the association and the force ultimately responsible for the direction and oversight of the affairs of the organization, including setting the annual assessment, approving capital projects, setting fines and fees and more. The board is made up of unpaid volunteers from a variety of backgrounds and is elected by the membership to act as representatives for the property owners of Tahoe Donner.
Two positions are open for the 2020 board of directors election.
PLEASE NOTE: All on-site events have been moved to online platforms in response to the COVID-19 pandemic. Please check back here for the latest information.
|MARCH 28||CANDIDATE APPLICATIONS AVAILABLE
Candidacy applications become available online at tahoedonner.com/elections.
|APRIL 27||CANDIDATE APPLICATIONS DUE
Applications are due by 10AM. Proof of ownership (a copy of recorded deed) and a conflict of interest statement are required with the submittal of candidacy applications. Applications must be submitted via email in PDF format to the Elections Committee at firstname.lastname@example.org.
|APRIL 27||CANDIDATE ELIGIBILITY VERIFIED
The Elections Committee verifies the eligibility of candidates. Candidates who are deemed eligible are informed and invited to submit a candidate’s statement, attend the Candidate’s Information Online Forum, record a 60-second video, have an official candidate photograph taken and participate in three Elections Committee-sponsored events intended to allow members to interact with candidates and inform their voting decisions.
The Elections Committee conducts a blind drawing of candidate names which will determine the placement of candidate names on the elections ballot, candidate statements in the election packet, all communications and the order for asking questions at events.
If there are only two eligible candidates for the two available seats, the Board of Directors declares that those candidates are elected, and the director election is concluded.
Please note that this date was printed incorrectly in the February issue of Tahoe Donner News
|CANDIDATE INFORMATIONAL VIRTUAL FORUM
FRIDAY, MAY 8, 2020 | 2-4PM
Tahoe Donner staff, board members and committee chairs are present at this meeting to provide information to the candidates and answer any questions candidates have about serving on the board, association governance and management, committee structure and functions, etc. This informational forum is overseen by the Inspector of Elections.
|MAY 11||CANDIDATE STATEMENTS DUE
Final Candidate’s statements must be submitted in PDF format to the Elections Committee at email@example.com by 4PM.
If any candidate wishes to remove their name from the election ballot, they are asked to notify the Elections Committee in writing by emailing firstname.lastname@example.org by 4PM in order to avoid confusion during the voting process and to save on additional printing expenses.
Meet the Candidates + Voting Information
|APRIL 27||CANDIDATES ANNOUNCED
Slate of candidates is announced to the membership via email.
|MAY 13||CANDIDATE WEB PAGES AVAILABLE
Candidate web pages are live at tahoedonner.com/boardelections. Candidate web pages include introductory video, contact info, candidate statements and weekly campaign related information posting from the candidate if they choose to post.
|MAY 16||CANDIDATES VIRTUAL MEET AND GREET
SATURDAY, MAY 16, 2020 | 6-7:30PM
This is an informal opportunity for members to ‘put a face to a name’ and ask questions of the candidates. Copies of published candidate statements are available in the event a candidate is unable to attend.
|MAY 23||CANDIDATES NIGHT VIRTUAL FORUM
SATURDAY, MAY 23, 2020 | 6-9PM
A variety of topics are discussed with the Inspector of Elections as the moderator. Questions are determined by member input. Interested members are to submit questions to email@example.com. There is not a live question and answer period during this event.
|MAY 27||BALLOTS MAILED
Voting packets are mailed to all eligible voters. Packets are mailed to the address on file for your invoices. Please work with all owners of your property regarding your vote.
|JUNE 6||CANDIDATES VIRTUAL MEET AND GREET
SATURDAY, JUNE 6, 2020 | 6-7:30PM
This is a second informal opportunity for members to ‘put a face to a name’ and ask questions of the candidates via online chat. Copies of published candidate statements are available in the event a candidate is unable to attend.
Please note that there will be no in-person voting on Saturday, June 27
|ELECTION BALLOT MEETING + REGULAR BOARD MEETING
FRIDAY, JUNE 26, 2020 | 9AM-5PM
If available, on-site voting and replacement ballots are available until 5PM. A government or Tahoe Donner Photo ID is required to submit a ballot in person. The Inspector of Election will oversee the ballot counting process. The deadline for receipt of ballots mailed or personally delivered to the Accountancy Firm is 5PM. NOTE: It is uncertain if in-person voting will be available due to the COVID-19 pandemic. Members are strongly urged to mail in their ballots early in order for them to be received in time for the election. Mailed ballots received after the June 26 deadline will not be counted.
|JUNE 28||ELECTION DAY + ANNUAL MEETING OF MEMBERS
SUNDAY, JUNE 28, 2020 | 10AM-12PM
VOTING FROM 10-11:30AM
The Annual Membership meeting is held from 10AM-12PM. Personally delivered ballots are accepted at the Annual Membership meeting from 10-11:30AM (pending in-person gatherings), at which time voting concludes. Replacement ballots are available until the conclusion of voting. A government or Tahoe Donner Photo ID is required to submit a ballot in person. NOTE: It is uncertain if in-person voting will be available due to the COVID-19 pandemic.
Prior to conclusion of the meeting, if a 25% quorum is achieved and the election results are certified by the Inspector of Elections, results (including vote count) are announced at the meeting and communicated to the membership via email and Tahoe Donner News.
If less than 25% of voters have submitted valid ballots, the failure to achieve a quorum is announced, and the meeting, along with the culmination of the Election, is adjourned to the following morning.
|JUNE 29|| IF FAILURE TO REACH QUORUM
If there is a failure to achieve the 25% quorum requirement, the Annual Membership meeting is reconvened at 10AM for the purpose of concluding the annual Election of Directors in accordance with a reduced 15% quorum requirement. As soon as the Election results are certified by the Inspector of Election, the results (including vote tally) are announced and posted.
We encourage you to be part of the 2020 Tahoe Donner board of directors election and hope that you plan to become informed and vote. Being involved in your homeowners association election means you have a proactive role in who makes up your board of directors, and thus in the policy-making. Remember, your vote is your voice!