Projects with Neighbor Notification
There are two types of projects categories that require neighbor notification, major projects and minor project with neighbor notification.
Major Projects (2-year permit)
- Houses (Including ADU/JADU)
- Garages with Addition (Including ADU)
- Additions (500 sq. ft. and over – including ADU)
- Multiples (Condominiums)
Minor Projects with Neighbor Notification (1-year permit)
- Additions (Under 500 sq. ft. – including ADU/JADU)
- Auxiliary Structures
- Variance and Miscellaneous Projects (including large deck additions)
These projects require neighbor notification and full committee review. Please be sure to refer to the ASC Meeting Schedule for key submittal dates and corresponding meeting dates.
The Community Standards Office (CSO, formerly the Architectural Standards Office) staff are here to offer assistance with the submittal of building application and throughout the building process. Applications can now be submitted online. If you need assistance in the submittal process please call the CSO for an in-person appointment at (530) 587-9407 or via email firstname.lastname@example.org. Applications and associated plans are required to be submitted before the submittal deadline date being in advance of an Architectural Standards Committee (ASC) meeting to ensure timely mailing of the neighbor notification packet to adjacent neighbors.
Documents + Application Information Required
- Plans: Topographic and Boundary Survey, Site Plan, Elevation Plans, and Floor Plans. Please see the Plan Submittal Requirements for Major Projects for more details.
- Select New Construction/ Addition and any other scope listed that is applicable to the proposed project. All items on the online project application form must be completed to the level of detail in the examples given. The non-asterisks fields are optional, and samples may be requested. If the property has been recently purchased, proof of ownership in the form of a recorded grant deed will be required.
Minor Projects with Neighbor Notification:
- Site Plan, Elevation Plans, and Floor Plans. Please see the Plan Submittal Requirements for Minor Projects for more details.
- Select all scopes of work applicable for the proposed project. All items on the online project application form must be completed to the level of detail in the examples given. The non-asterisks fields are optional, and samples may be requested. If the property has been recently purchased, proof of ownership in the form of a recorded grant deed will be required.
PLEASE NOTE: Garages and Additions (under 500 sq. ft.) follow Plan Submittal Requirements for Major Projects. Most proposed “additions” to an existing structure or detached structures (such as garages) will typically require a new topographic and boundary survey unless review of the submitted documentation deems otherwise. In any case, all survey pins must be clearly visible at the site inspection and indicated (with labels) on the plan.
Any footprint change requires a site inspection. A site inspection must be conducted prior to permit issuance. Ideally a site inspection is requested prior to the Architectural Standards Committee (ASC) review meeting. In winter months when snow is present, the ASC may only conditionally approve the project until an approved site inspection has been conducted in the spring or when weather allows.
Permit issuance will be granted after ASC approval, all applicable fees and deposits have been paid, and site inspection conducted. At this time, a permit will be issued and construction may commence, unless winter conditions prevail.
Site Inspection Requirements:
- Have your property pins marked and clearly exposed/dugout.
- Property lines must be strung. (Sides and Rear unless told otherwise by the Community Standards Office or the Architectural Standards Committee during the review meeting).
- Have your address sign clearly visible (For new construction).
- Stake out the corners of the project. For new houses/garages and similar structures, all corners including pop outs as well as corners of decks. For all other projects stake out the outlines of the project.
- Flag all trees that will be removed as part of your project, they need to match you submitted site plan.
- When site has been prepared per the requirements above, the owner or contractor may request a site inspection here.
To close out a project and issue the project refund, a final inspection must be conducted to verify project completion in accordance to the ASC’s approval within the allotted permit time-frame. It is the owner’s responsibility to certify that the project does not encroach upon any easement, setback or contiguous property line, and conforms to the approved plans and specifications.
An owner or contractor requests the final inspection prior to permit expiration here.
Final Inspection Request Documents
- Request a Final Inspection
- Final Inspection Tips and Tricks for Major Projects (New Houses, Multiples, Commercial Buildings, Additions Over 500 sq ft, And Garage with Addition)
- Final Inspection Tips and Tricks for Minor Projects (Garage, Additions under 500 sq ft, Decks, Sheds, Auxiliary Structures, Variances, Fences, Solar Panels, and other Miscellaneous Projects)
If a project has any changes or deviations from the original approved plans, exterior specifications, including grade changes, a request for change must be submitted to through the CSO/ASC for review and approval. All structures shall be built in conformity with the approved plans.
To obtain a copy of the approved plans and exterior specifications, request via email at email@example.com. It is recommended that these project documents are reviewed in detail prior to requesting a final inspection to ensure changes do not exist. Submit updated plans and exterior specifications through a revision to the CSO, prior to requesting a final inspection, to avoid the potential for additional revision fees or deviation fines.
If a project will not be completed and receive final approval by the Architectural Standards Committee (ASC) prior to the expiration of the initial permit through a final inspection, the Owner may apply for an extension of the initial ASC permit. Extensions of Time are granted in six-month increments and vary in terms of extension fees depending the number of extensions granted and on project category Major or Minor projects.
Such request must be submitted to the Community Standards Office (CSO) at least 30 days prior to said expiration. With a showing of good cause, an Owner may be allowed a maximum of two extensions, with the first being approved at the CSO, and the second reviewed by the ASC in a hearing before being reviewed before the Board of Directors for third and subsequent extensions.
Projects w/ Neighbor Notification Document Resource Center
- Architectural Standards Rules, Procedures and Restrictions for Land Use (pdf)
- Architectural Standards Committee Meeting Schedule (pdf)
- Architectural Standards Committee Fee Schedule (pdf)
- Declarations, Agreements, Statements Acknowledgment Form
- ASC Plan Submittal Requirements – Major (pdf)
- ASC Plan Submittal Requirements – Minor (pdf)
- Animal Resistance Garbage Can Enclosure (ARGCE) Minimum Standards (pdf)
- Site Inspection Preparation
- Final Inspection Tips and Tricks for Major Projects (New Houses, Multiples, Commercial Buildings, Additions Over 500sqft, And Garage with Addition)
- Final Inspection Tips and Tricks for Minor Projects (Garage, Additions under 500sqft, Decks, Sheds, Auxiliary Structures, Variances, Fences, Solar Panels, and other Miscellaneous Minor Projects)
- ASC Coverage Policy – Updated 9-11-2019
- Tahoe Donner Building Envelope (coming soon)
- Variance Request Form
Go to permit application and permit payment forms here.