2017-2018

Please review the Robert’s Rules of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace.

• June 24, 2018 – Annual Meeting of the Members
  • Agenda
  • Video
  • Minutes were not recorded for this meeting.
  • Supporting Materials
    • Item III – General Plan Committee, Association Master Plan, Amenity Master Plans, Capital Projects Process
    • Item IV – Treasurer’s Report
    • Item V – Emergency Operations Overview, Robert Womack
    • Item V – Wildfire Season 2018, Bill Seline
• June 22, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Report
    • Item C – 2018 Reserve Replacement Items Review
    • Item D – Covenants Private Property Rules Modifications & Short-Term Rental Rules
    • Item E – ASO/ASC Task Force Recommendations
    • Item G – Tahoe Donner Association – Public v. Private – verbal
    • Item H – Tahoe Donner Trails Stewardship Program
    • Item I – Defensible Space Update
    • Item J – Approve Revised Hiking Club Bylaws
    • Item K – New Board Resolution
    • Item L – Key Performance Indicators Report
      • Dashboard
      • 2018 May Financials
      • Tahoe Donner Emergency Plan
      • Social Media Report
    • Item M – Access to Tahoe Donner Equipment by Public Agencies During Emergencies
    • Item N – Committee Code of Conduct
    • Item O – Equestrian Blue-Ribbon Panel Task Force Update
    • Item P – Committee Reports
• June 11, 2018 – Executive Session Meeting
  • Agenda
  • Video – This meeting was not recorded.
• May 26, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Addition of Strategic Goals Assigned to Finance Committee
    • Item D – 2018 Draft Guidance for Suggested Development Fund Projects
      • Quarterly Capital Funds Projection
      • Draft Guidance for Suggested Development Fund Projects
      • Post Office Boxes
      • EcoSign, Downhill Ski Lodge Report
    • Item E – Covenants Rules Modifications & Short-Term Rental Activity Guidance
    • Item F – 2018 Reserve Replacement Items Review
    • Item G – Key Performance Indicators Report
      • Dashboard
      • 2018 April Financials
      • Quarterly Treasurers Report
      • Tahoe Donner Emergency Plan
      • Social Media Report
      • Annual Meeting of the Members Schedule
      • Snowbird Chairlift Asset Disposal
    • Item H – Forestry Management Plan
    • Item I – Tahoe Donner Association, Solid Waste
    • Item J – New Board Resolution
    • Item K – Committee Reports
    • Item L – Approval of Contract, Legal Services – verbal
• May 24, 2018 – Special Board Meeting – Executive Session

  May 24, 2018 – Special Board Meeting – Executive Session

  • Agenda
  • Video – This meeting was not recorded. 
• April 28, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Reports
    • Item C – Town of Truckee Updates
      • Solid Waste
      • Truckee Special Service Area -1 Funds
      • Town of Truckee General Plan
    • Item D – 2018 Golf Rates
    • Item E – 2018/2019 Ski Season Passes
    • Item F – Net Operating Results
    • Item G – Key Performance Indicators Report
      • Longer-Term Investment Options
      • Board Review of Financials Quarterly v. Monthly – verbal
      • 2018 Financials
        • January
        • February
        • March
      • Planned 2018 Trail Construction Projects – verbal
      • Tahoe Donner Emergency Plan
      • Social Media Report
    • Item H – Tahoe Donner Association Employee Survey
    • Item I – FlashVote
    • Item J – Elections Committee
    • Item K – Short-Term Rental/Amenity Access Task Force Update
    • Item L – Committee Reports
    • Item L – Task Force Reports 
• March 30, 2018 – Special Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Trout Creek Reallocation Project
• March 24, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Approval of Minutes
    • Item B – Executive Session Report
    • Item C – Town of Truckee Updates
      • Traffic Safety
      • Town of Truckee Housing
      • Roundabout at Northwoods Blvd. & Donner Pass Rd
    • Item D – 2017 December Financials
    • Item E – 2017 Audit Report
    • Item F – Net Operating Results
    • Item G – 2018 Golf Rates
    • Item H – Capital Expenditures Limit
    • Item I – Member Engagement Task Force
    • Item J – Governing Documents Update
      • Draft Changes Summary
        • Original Governing Documents
        • Comparable Governing Documents
        • Current Draft 2 Governing Documents
    • Item K – Tahoe Donner Association Employee Survey
    • Item L – Land Use Agreement with the Truckee Donner Land Trust
    • Item M – Committee Reports
    • Item M – Task Force Reports
    • Item N – Key Performance Indicators Report
      • Social Media Report
    • Item O – Adams Stirling Law Firm Update (verbal presentation)
• February 24, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Approval of Minutes
    • Item B – Executive Session Report
    • Item C – Replacement of Event Tent
    • Item D – Board of Director’s Code of Conduct
    • Item E – Fair Campaign Guidelines
    • Item F – Member Engagement Task Force
    • Item G – Trout Creek Remodel Project Update
    • Item H – Donner Memorial State Park Centennial Celebration
    • Item I – 2018 Nature Loop Repair
    • Item J – Tahoe Donner Survey Platforms
    • Item K – Tahoe Donner Giving Fund 2018 Scholarships
    • Item K – 2018 Committee Goals
    • Item K – Committee Reports
    • Item K – Task Force Reports
    • Item K – Architectural Standards 2018 Proposed Fee Changes
    • Item L – 2017 December Financials
    • Item M – Adams Stirling Law Firm Board Training (verbal)
• February 13, 2018 – Special Board Meeting
  • Agenda
  • Video  – This meeting was not recorded.
  • Minutes
• February 8, 2018 – Special Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Documents:
    • Item A – Snowbird Chair Replacement 
• January 27, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Documents
    • Item A – December 16, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Approval of Snowbird Chair Replacement
    • Item D – Review of 2018 Elections Procedures
    • Item E – Elections Committee Charter – Proposed Revisions
    • Item F – Review of Tahoe Donner Election Fair Campaign Guidelines
    • Item G – Board of Director’s Code of Conduct
      • Adams-Stirling Code of Conduct
      • ECHO Code of Conduct
      • Resolution 2016-7 – Board of Director Code of Conduct and Ethics
      • Resolution 2017-2 – Board Governance Authority & Meetings & Policy and Procedures on Conduct of Board Meetings
    • Item H – Human Resources Committee Appointments
    • Item I – Amendments to Legal Services Request for Proposal (RFP)
    • Item J – Board Resolution-Approval of Commercial Contracts Authorizing Use of Tahoe Donner Land/Amenities
    • Item K – Committee Reports
      • 2018 Committee Goals
      • Special Task Force Reports
        • ASO/ASC Task Force Charter
    • Item L – Governing Documents Update
      • Draft Changes Summary
      • Original Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
      • Comparable Governing Documents
        • Articles of Incorporation 
        • CC&R’s 
        • Bylaws
      • Revised Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
    • Item M – Association Key Performance Indicators Update
      • 2017 November Financials
      • Social Media Report
• December 16, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – November 18, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Social Media Report
    • Item D – Committee Management
      • Committee Reports
      • 2018 Committee Goals
      • Resolution 2008-2, Committee Policy
      • Committee Membership
        • Architectural Standards Committee Membership
        • Covenants Committee Membership
        • Elections Committee Membership
        • Finance Committee Membership
        • General Plan Committee Membership
        • Tahoe Donner Giving Fund Committee Membership
      • Special Task Force Reports
      • Revisions to Elections Committee Charter
      • Board of Directors Election Fair Campaign Guidelines
    • Item E – Architectural Standards 2018 Fee Schedule
    • Item F – North American Ski Training Center (NASTC)
    • Item G – Human Resources Committee Charter
    • Item H – Review of Lawyers Under Consideration RFP
    • Item I – Controlled Burns in Tahoe Donner Analysis
    • Item J – Governing Documents Update
      • Draft Changes Summary
      • Original Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
      • Comparable Governing Documents
        • Articles of Incorporation 
        • CC&R’s 
        • Bylaws
      • Revised Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
    • Item K – Downhill Ski Area Snowbird Chair Replacement
      • Ecosign Report
    • Item L – Association Key Performance Indicators Update
      • Memo – Fraud Reporting Policy
      • Risk Management & Real Property KPI
      • Resolution 2016-7, Board of Directors Code of Conduct and Ethics
    • Item M – New Year’s Fireworks Display at Downhill Ski Area
    • Item N – Renewable Energy Policy Statement (no material)
    • Item O – Approval of Sponsorship of Marc Engel
    • Item P – Appointment of Independent Auditors for 2017 Audit
    • Item Q – Approve Addition of New Banking Institution for Tahoe Donner
    • Item R – Approve Revised Resolution 2012-5, New Machinery & Equipment Fund
• November 18, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – October 28, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
      • Special Event Tent Report 
      • Resolution 2008-2 Committee Policy
      • Committee Membership Memos
      • Special Task Force Reports
      • Board of Director Election Fair Campaign Guidelines
    • Item E – Formation of Human Resources Committee
    • Item F – Review and Disclosure of Board Approved General Manager 2017/2018 Goals
    • Item G – Legal Counsel Review
    • Item H – Tahoe Donner Salary Savings Plan 401K
    • Item I – CalFire Remote Access Weather Station (RAWS)
    • Item J – Review of Downhill Ski Area Master Plan
    • Item K – Revised Resolution 2012-2 Development Fund Policy
    • Item L – North American Ski Training Center and Climbing School
    • Item M – E-bikes on Tahoe Donner Association Property
    • Item N – Controlled Burns in Tahoe Donner
    • Item O – Short-Term Rental/Amenity Access Task Force Update & Recommendations 
    • Item P – Association Key Performance Indicators Update
      • Finance & Accounting Report
      • Capital Projects Report
      • Operations Report
      • Risk Management & Real Property Report
      • Food & Beverage Report
      • Human Resources Report
      • Marketing & Member Relations Report
      • Information Technology Report
• October 28, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – September 23, 2017 Regular Meeting Minutes
    • Item A – October 10, 2017 Special Meeting Minutes
    • Item A – October 19, 2017 Special Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
      • Resolution 2008-2 Committee Policy Resolution
      • 2017 Committee Roster
      • Board of Director Election Code of Conduct and Ethics Policy
      • Board of Director Election Fair Campaign Practices Policy
    • Item E – Special Task Force Formation
      • Equestrian Blue-Ribbon Panel Task Force
      • Short-Term Rental / Amenity Task Force
      • ASO / ASC Task Force
    • Item F – Women’s 9 Hole Golf Club Revised Bylaws
    • Item G – Women’s Golf Club Revised Bylaws
    • Item H – Tahoe Donner Senior Alpine Ski Club Revised Bylaws
    • Item I – Advertising Sales Agreement
    • Item J – Compensation Study Report – Phase II
    • Item K – Tahoe Donner Association Emergency Action Plan
      • Greater Truckee Area Emergency Preparedness and Evacuation Guide
      • Town of Truckee Emergency Operations Plan
      • Tahoe Donner Association Emergency Operations Plan
    • Item L – Trout Creek Reallocation Project
    • Item M – 2018 Tahoe Donner Association Budget
      • G01 – 2018 Budget Summary
      • G02 – 2018 Summary Schedules
      • G03 – 2018 Strategic Planning Guidance
      • G04 – 2018 Development Fund and New Equipment Fund
      • G05 2018 Replacement Reserve Fund Schedules
      • G06 – 2018 Budget Replacement Reserve Study 30 Years
      • G07 – 2018 Rates
      • G08 – 2018 Operating Fund Budget Summary Reports
      • G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
      • G10 – 2018 Operating Fund Budget Model Reports by Department
      • G11 – 2017 August PnL Detail Month and Year to Date
      • G12 – 2017 10 YR Actuals and CY Budget Annual
    • Item N – Association Key Performance Indicators
      • General Manager Report
        • Fraud Prevention Policy Quarterly Compliance Report for Third Quarter
      • Finance & Accounting Report
        • 2017 September Financials
      • Operations Report
      • Capital Projects Report
      • Food & Beverage Report
      • Marketing + Member Relations Report
• October 19, 2017 – Special Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Memo – Review of Tahoe Donner Private Amenity Access and Membership Card System
    • G02 – 2018 Budget Overview
    • G02b – 2018 Summary Schedules
    • G03 – 2018 Strategic Planning Guidance
    • G04 – 2018 Development Fund and New Equipment Fund
    • G05 – 2018 Replacement Reserve Fund Schedules
    • G06 – 2018 Budget Replacement Reserve Study 30 Years
    • G07 – 2018 Rates and Fees
    • G08 – 2018 Operating Fund Budget Summary Reports
    • G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
    • G10 – 2018 Operating Fund Budget Model Reports by Department
    • G11 – 2017 August PnL Detail Month and Year to Date
    • G12 – 2017 10 YR Actuals and CY Budget Annual
• October 10, 2017 – Special Board Meeting
  • Agenda
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – Tahoe Donner Giving Fund 2017 Grant Funding
    • Item A – Tahoe Donner Giving Fund 2017 Grant Selections
• September 23, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – September 2, 2017 Meeting Minutes
    • Item A – September 14, 2017 Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
    • Item E – Short-Term Rental/Amenity Task Force
    • Item F – Property/Casualty Insurance Policies Renewal
    • Item G – Workers Compensation Insurance Policy Renewal
    • Item H – CalFire Remote Access Weather Station (RAWS)
    • Item I – Truckee Donner Land Trust Land Use Agreement
    • Item J – 2017-03 Tahoe Donner Giving Fund Grant Policy
    • Item K – Women’s 9 Hole Golf Club Bylaws Revised
    • Item L – 2018 Tahoe Donner Association Budget Review
      • Overview
        • G01 2018 Budget Notes & Discussion Items
        • G02 2018 Budget Summary Show
        • G03 2018 Strategic Planning Guidance
      • Capital
        • G04 2018 Budget Development Fund and New Equipment Fund
        • G05 2018 Budget Replacement Reserve Fund
        • G06 2018 Budget Replacement Reserve Study 30-Year
      • Operating
        • G07 2018 Operating Rates DRAFT
        • G08 2018 Operating Budget Summary Reports DRAFT
        • G09 2018 Budget Summary by NOR Component DRAFT
        • G10 2018 Budget Model Reports by Department DRAFT
        • G11 2017 August P&L Detail Month and Year to Date Preliminaries
        • G12 2017 10-Year Actuals and CY Budget Annual
    • Item M – Quarterly Treasurer’s Report
    • Item N – Architectural Standards Minor and Major Project Fees
    • Item O – Tahoe Donner Letter to the Editor Program
    • Item P – Association Key Performance Indicators Update
      • General Manager Report 
      • Finance & Accounting Report
        • 2017 June Financials
        • 2017 July Financials
        • 2017 August Financials
      • Facilities, Risk & Real Property Report
      • Operations Report
      • Capital Projects Report
      • Marketing & Member Relations Report
      • Food & Beverage Report
      • IT Report
    • Item Q –  Speeding Update in Tahoe Donner
    • Item R – Special Event Tent and the Lodge Restaurant & Pub
• September 14, 2017 – Joint Special Board Meeting with the Finance Committee
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – Association Master Plan
    • Item B – Deferred Compensation
    • Item C – 2018 Tahoe Donner Association Budget Review
      • Overview
        • G01 2018 Budget Notes & Discussion Items
        • G02 2018 Budget Summary Show
        • G03 2018 Strategic Planning Guidance
      • Capital
        • G04 2018 Budget Development Fund and New Equipment Fund
        • G05 2018 Budget Replacement Reserve Fund
        • G06 2018 Budget Replacement Reserve Study 30-Year
      • Operating
        • G07 2018 Operating Rates DRAFT
        • G08 2018 Operating Budget Summary Reports DRAFT
        • G09 2018 Budget Summary by NOR Component DRAFT
        • G10 2018 Budget Model Reports by Department DRAFT
        • G11 2017 August P&L Detail Month and Year to Date Preliminaries
        • G12 2017 10-Year Actuals and CY Budget Annual
• September 2, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – July 29, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – 2017/2018 Draft Board Meeting Schedule
    • Item C – Revised Resolution 2016-8 Board Governance Authority & Meetings & Policy and Procedures on Conduct of Board Meetings
    • Item D – Social Media Report 8-29-2017
    • Item E – Committee Reports
    • Item F – Equestrian Center Phase III
    • Item G – Trout Creek Recreation Center Rec Pool Repairs
    • Item H – Back-Up Power Generators Installations
    • Item I – Truckee Community Foundation, Mountain Housing Council
    • Item J – Forestry Euer Valley Storm Clean-Up Contract
    • Item K – Association Key Performance Indicators
      • General Manager Report
      • Finance & Accounting Reports
        • 2017 June Financials
        • 2017 July Financials
      • Operations Report
      • Capital Projects Report
      • Facilities, Risk and Real Property Report (verbal)
      • Information Technology Report (verbal)
    • Item L – 2018 Budget Process
    • Item M – Association Master Plan
    • Item N – Employee Health Benefit Insurance Policy Renewal
    • Item O – Tahoe Donner Policies on Rentals, Visitor Rights and Access
    • Item O – Tahoe Donner Association Amenity Access Policy
    • Item O – 2016 TD Amenity Mix Analysis
    • Item P – Non-Resident Voting in Tahoe Donner
    • Item P – Speeding in Tahoe Donner
    • Item Q – 2017/2018 Winter Pass Rates
    • Item R – Consent Calendar Items
• July 29, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    1. Call to Order
       1. Introduction of New Board of Directors
          • Board of Directors Biographies
          • Board of Directors Candidate Statements
          • Tahoe Donner Association Strategic Plan
       2. Approval of Minutes
          • June 23, 2017 Regular Meeting Minutes
          • June 25, 2017 Organizational Meeting Minutes
       3. Executive Session Report – June 25, 2017
       4. Social Media Report 7-29-17
    2. Committee Management
       1. Committee Task Reports
          • Election Committee 2017 Post Election Report
       2. Committee Term Renewals and Charters
    3. Member & Director Comments
    4. Board of Director’s Meeting Schedule and Governance Policies
       1. Five Year Administrative Resolution 2017-1
    5. Delegation of Certain Authority to the Board President
    6. Association Key Performance Indicators
       1. General Manager Report
          • GM Report, Supporting Materials
          • June 2017 Financials
    7. Working Lunch
       1. Board and Association Communication
       2. Budget Reporting Process
          • 2018 Budget Planning Guidance
       3. Special Event Tent at The Lodge Restaurant & Pub
       4. Tahoe Donner Association Trails Update
       5. Covenants Rules and Enforcement Processes
          • Covenants Rules
       6. Compensation Study Update
          • Romanoff Consulting Presentation – May 13, 2017
       7. Association Master Plan
          • Information Paper – Association Master Plan Update
          • Association Master Plan – Final
          • Capital Funds Projection – Development Fund
          • Capital Projects Preliminaries List
          • 2015 Tahoe Donner Membership Survey Results
          • 2015 Tahoe Donner Membership Survey Questionnaire
       8. Truckee Community Foundation, Mountain Housing Council
       9. Trout Creek Recreation Center Rec Pool Repairs
       10. Clean Harbors Environmental Services
           • Clean Up on Intersection of Matterhorn Lane & Chalet Drive
           • Clean Up at Tahoe Donner Maintenance Facility
    8. Consent Calendar Items
• June 25, 2017 – Annual Membership Meeting
  • Agenda
  • Video
  • Recap – None for this meeting
  • Minutes – None for this meeting
  • Supporting Documents – None for this meeting 
• June 25, 2017 – Board Organizational Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents – None for this meeting