2017-2018

• June 22, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Report
    • Item C – 2018 Reserve Replacement Items Review
    • Item D – Covenants Private Property Rules Modifications & Short-Term Rental Rules
    • Item E – ASO/ASC Task Force Recommendations
    • Item G – Tahoe Donner Association – Public v. Private – verbal
    • Item H – Tahoe Donner Trails Stewardship Program
    • Item I – Defensible Space Update
    • Item J – Approve Revised Hiking Club Bylaws
    • Item K – New Board Resolution
    • Item L – Key Performance Indicators Report
      • Dashboard
      • 2018 May Financials
      • Tahoe Donner Emergency Plan
      • Social Media Report
    • Item M – Access to Tahoe Donner Equipment by Public Agencies During Emergencies
    • Item N – Committee Code of Conduct
    • Item O – Equestrian Blue-Ribbon Panel Task Force Update
    • Item P – Committee Reports
• June 11, 2018 – Executive Session Meeting
  • Agenda
  • Video – This meeting was not recorded.
• May 26, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Addition of Strategic Goals Assigned to Finance Committee
    • Item D – 2018 Draft Guidance for Suggested Development Fund Projects
      • Quarterly Capital Funds Projection
      • Draft Guidance for Suggested Development Fund Projects
      • Post Office Boxes
      • EcoSign, Downhill Ski Lodge Report
    • Item E – Covenants Rules Modifications & Short-Term Rental Activity Guidance
    • Item F – 2018 Reserve Replacement Items Review
    • Item G – Key Performance Indicators Report
      • Dashboard
      • 2018 April Financials
      • Quarterly Treasurers Report
      • Tahoe Donner Emergency Plan
      • Social Media Report
      • Annual Meeting of the Members Schedule
      • Snowbird Chairlift Asset Disposal
    • Item H – Forestry Management Plan
    • Item I – Tahoe Donner Association, Solid Waste
    • Item J – New Board Resolution
    • Item K – Committee Reports
    • Item L – Approval of Contract, Legal Services – verbal
• May 24, 2018 – Special Board Meeting – Executive Session

  May 24, 2018 – Special Board Meeting – Executive Session

  • Agenda
  • Video – This meeting was not recorded. 
• April 28, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Meeting Minutes
    • Item B – Executive Session Reports
    • Item C – Town of Truckee Updates
      • Solid Waste
      • Truckee Special Service Area -1 Funds
      • Town of Truckee General Plan
    • Item D – 2018 Golf Rates
    • Item E – 2018/2019 Ski Season Passes
    • Item F – Net Operating Results
    • Item G – Key Performance Indicators Report
      • Longer-Term Investment Options
      • Board Review of Financials Quarterly v. Monthly – verbal
      • 2018 Financials
        • January
        • February
        • March
      • Planned 2018 Trail Construction Projects – verbal
      • Tahoe Donner Emergency Plan
      • Social Media Report
    • Item H – Tahoe Donner Association Employee Survey
    • Item I – FlashVote
    • Item J – Elections Committee
    • Item K – Short-Term Rental/Amenity Access Task Force Update
    • Item L – Committee Reports
    • Item L – Task Force Reports 
• March 30, 2018 – Special Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Trout Creek Reallocation Project
• March 24, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Approval of Minutes
    • Item B – Executive Session Report
    • Item C – Town of Truckee Updates
      • Traffic Safety
      • Town of Truckee Housing
      • Roundabout at Northwoods Blvd. & Donner Pass Rd
    • Item D – 2017 December Financials
    • Item E – 2017 Audit Report
    • Item F – Net Operating Results
    • Item G – 2018 Golf Rates
    • Item H – Capital Expenditures Limit
    • Item I – Member Engagement Task Force
    • Item J – Governing Documents Update
      • Draft Changes Summary
        • Original Governing Documents
        • Comparable Governing Documents
        • Current Draft 2 Governing Documents
    • Item K – Tahoe Donner Association Employee Survey
    • Item L – Land Use Agreement with the Truckee Donner Land Trust
    • Item M – Committee Reports
    • Item M – Task Force Reports
    • Item N – Key Performance Indicators Report
      • Social Media Report
    • Item O – Adams Stirling Law Firm Update (verbal presentation)
• February 24, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Materials
    • Item A – Approval of Minutes
    • Item B – Executive Session Report
    • Item C – Replacement of Event Tent
    • Item D – Board of Director’s Code of Conduct
    • Item E – Fair Campaign Guidelines
    • Item F – Member Engagement Task Force
    • Item G – Trout Creek Remodel Project Update
    • Item H – Donner Memorial State Park Centennial Celebration
    • Item I – 2018 Nature Loop Repair
    • Item J – Tahoe Donner Survey Platforms
    • Item K – Tahoe Donner Giving Fund 2018 Scholarships
    • Item K – 2018 Committee Goals
    • Item K – Committee Reports
    • Item K – Task Force Reports
    • Item K – Architectural Standards 2018 Proposed Fee Changes
    • Item L – 2017 December Financials
    • Item M – Adams Stirling Law Firm Board Training (verbal)
• February 13, 2018 – Special Board Meeting
  • Agenda
  • Video  – This meeting was not recorded.
  • Minutes
• February 8, 2018 – Special Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Documents:
    • Item A – Snowbird Chair Replacement 
• January 27, 2018 – Regular Board Meeting
  • Agenda
  • Video
  • Minutes
  • Supporting Documents
    • Item A – December 16, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Approval of Snowbird Chair Replacement
    • Item D – Review of 2018 Elections Procedures
    • Item E – Elections Committee Charter – Proposed Revisions
    • Item F – Review of Tahoe Donner Election Fair Campaign Guidelines
    • Item G – Board of Director’s Code of Conduct
      • Adams-Stirling Code of Conduct
      • ECHO Code of Conduct
      • Resolution 2016-7 – Board of Director Code of Conduct and Ethics
      • Resolution 2017-2 – Board Governance Authority & Meetings & Policy and Procedures on Conduct of Board Meetings
    • Item H – Human Resources Committee Appointments
    • Item I – Amendments to Legal Services Request for Proposal (RFP)
    • Item J – Board Resolution-Approval of Commercial Contracts Authorizing Use of Tahoe Donner Land/Amenities
    • Item K – Committee Reports
      • 2018 Committee Goals
      • Special Task Force Reports
        • ASO/ASC Task Force Charter
    • Item L – Governing Documents Update
      • Draft Changes Summary
      • Original Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
      • Comparable Governing Documents
        • Articles of Incorporation 
        • CC&R’s 
        • Bylaws
      • Revised Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
    • Item M – Association Key Performance Indicators Update
      • 2017 November Financials
      • Social Media Report
• December 16, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – November 18, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report
    • Item C – Social Media Report
    • Item D – Committee Management
      • Committee Reports
      • 2018 Committee Goals
      • Resolution 2008-2, Committee Policy
      • Committee Membership
        • Architectural Standards Committee Membership
        • Covenants Committee Membership
        • Elections Committee Membership
        • Finance Committee Membership
        • General Plan Committee Membership
        • Tahoe Donner Giving Fund Committee Membership
      • Special Task Force Reports
      • Revisions to Elections Committee Charter
      • Board of Directors Election Fair Campaign Guidelines
    • Item E – Architectural Standards 2018 Fee Schedule
    • Item F – North American Ski Training Center (NASTC)
    • Item G – Human Resources Committee Charter
    • Item H – Review of Lawyers Under Consideration RFP
    • Item I – Controlled Burns in Tahoe Donner Analysis
    • Item J – Governing Documents Update
      • Draft Changes Summary
      • Original Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
      • Comparable Governing Documents
        • Articles of Incorporation 
        • CC&R’s 
        • Bylaws
      • Revised Governing Documents
        • Articles of Incorporation
        • CC&R’s
        • Bylaws
    • Item K – Downhill Ski Area Snowbird Chair Replacement
      • Ecosign Report
    • Item L – Association Key Performance Indicators Update
      • Memo – Fraud Reporting Policy
      • Risk Management & Real Property KPI
      • Resolution 2016-7, Board of Directors Code of Conduct and Ethics
    • Item M – New Year’s Fireworks Display at Downhill Ski Area
    • Item N – Renewable Energy Policy Statement (no material)
    • Item O – Approval of Sponsorship of Marc Engel
    • Item P – Appointment of Independent Auditors for 2017 Audit
    • Item Q – Approve Addition of New Banking Institution for Tahoe Donner
    • Item R – Approve Revised Resolution 2012-5, New Machinery & Equipment Fund
• November 18, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – October 28, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
      • Special Event Tent Report 
      • Resolution 2008-2 Committee Policy
      • Committee Membership Memos
      • Special Task Force Reports
      • Board of Director Election Fair Campaign Guidelines
    • Item E – Formation of Human Resources Committee
    • Item F – Review and Disclosure of Board Approved General Manager 2017/2018 Goals
    • Item G – Legal Counsel Review
    • Item H – Tahoe Donner Salary Savings Plan 401K
    • Item I – CalFire Remote Access Weather Station (RAWS)
    • Item J – Review of Downhill Ski Area Master Plan
    • Item K – Revised Resolution 2012-2 Development Fund Policy
    • Item L – North American Ski Training Center and Climbing School
    • Item M – E-bikes on Tahoe Donner Association Property
    • Item N – Controlled Burns in Tahoe Donner
    • Item O – Short-Term Rental/Amenity Access Task Force Update & Recommendations 
    • Item P – Association Key Performance Indicators Update
      • Finance & Accounting Report
      • Capital Projects Report
      • Operations Report
      • Risk Management & Real Property Report
      • Food & Beverage Report
      • Human Resources Report
      • Marketing & Member Relations Report
      • Information Technology Report
• October 28, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – September 23, 2017 Regular Meeting Minutes
    • Item A – October 10, 2017 Special Meeting Minutes
    • Item A – October 19, 2017 Special Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
      • Resolution 2008-2 Committee Policy Resolution
      • 2017 Committee Roster
      • Board of Director Election Code of Conduct and Ethics Policy
      • Board of Director Election Fair Campaign Practices Policy
    • Item E – Special Task Force Formation
      • Equestrian Blue-Ribbon Panel Task Force
      • Short-Term Rental / Amenity Task Force
      • ASO / ASC Task Force
    • Item F – Women’s 9 Hole Golf Club Revised Bylaws
    • Item G – Women’s Golf Club Revised Bylaws
    • Item H – Tahoe Donner Senior Alpine Ski Club Revised Bylaws
    • Item I – Advertising Sales Agreement
    • Item J – Compensation Study Report – Phase II
    • Item K – Tahoe Donner Association Emergency Action Plan
      • Greater Truckee Area Emergency Preparedness and Evacuation Guide
      • Town of Truckee Emergency Operations Plan
      • Tahoe Donner Association Emergency Operations Plan
    • Item L – Trout Creek Reallocation Project
    • Item M – 2018 Tahoe Donner Association Budget
      • G01 – 2018 Budget Summary
      • G02 – 2018 Summary Schedules
      • G03 – 2018 Strategic Planning Guidance
      • G04 – 2018 Development Fund and New Equipment Fund
      • G05 2018 Replacement Reserve Fund Schedules
      • G06 – 2018 Budget Replacement Reserve Study 30 Years
      • G07 – 2018 Rates
      • G08 – 2018 Operating Fund Budget Summary Reports
      • G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
      • G10 – 2018 Operating Fund Budget Model Reports by Department
      • G11 – 2017 August PnL Detail Month and Year to Date
      • G12 – 2017 10 YR Actuals and CY Budget Annual
    • Item N – Association Key Performance Indicators
      • General Manager Report
        • Fraud Prevention Policy Quarterly Compliance Report for Third Quarter
      • Finance & Accounting Report
        • 2017 September Financials
      • Operations Report
      • Capital Projects Report
      • Food & Beverage Report
      • Marketing + Member Relations Report
• October 19, 2017 – Special Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Memo – Review of Tahoe Donner Private Amenity Access and Membership Card System
    • G02 – 2018 Budget Overview
    • G02b – 2018 Summary Schedules
    • G03 – 2018 Strategic Planning Guidance
    • G04 – 2018 Development Fund and New Equipment Fund
    • G05 – 2018 Replacement Reserve Fund Schedules
    • G06 – 2018 Budget Replacement Reserve Study 30 Years
    • G07 – 2018 Rates and Fees
    • G08 – 2018 Operating Fund Budget Summary Reports
    • G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
    • G10 – 2018 Operating Fund Budget Model Reports by Department
    • G11 – 2017 August PnL Detail Month and Year to Date
    • G12 – 2017 10 YR Actuals and CY Budget Annual
• October 10, 2017 – Special Board Meeting
  • genda
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – Tahoe Donner Giving Fund 2017 Grant Funding
    • Item A – Tahoe Donner Giving Fund 2017 Grant Selections
• September 23, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – September 2, 2017 Meeting Minutes
    • Item A – September 14, 2017 Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – Social Media Report
    • Item D – Committee Reports
    • Item E – Short-Term Rental/Amenity Task Force
    • Item F – Property/Casualty Insurance Policies Renewal
    • Item G – Workers Compensation Insurance Policy Renewal
    • Item H – CalFire Remote Access Weather Station (RAWS)
    • Item I – Truckee Donner Land Trust Land Use Agreement
    • Item J – 2017-03 Tahoe Donner Giving Fund Grant Policy
    • Item K – Women’s 9 Hole Golf Club Bylaws Revised
    • Item L – 2018 Tahoe Donner Association Budget Review
      • Overview
        • G01 2018 Budget Notes & Discussion Items
        • G02 2018 Budget Summary Show
        • G03 2018 Strategic Planning Guidance
      • Capital
        • G04 2018 Budget Development Fund and New Equipment Fund
        • G05 2018 Budget Replacement Reserve Fund
        • G06 2018 Budget Replacement Reserve Study 30-Year
      • Operating
        • G07 2018 Operating Rates DRAFT
        • G08 2018 Operating Budget Summary Reports DRAFT
        • G09 2018 Budget Summary by NOR Component DRAFT
        • G10 2018 Budget Model Reports by Department DRAFT
        • G11 2017 August P&L Detail Month and Year to Date Preliminaries
        • G12 2017 10-Year Actuals and CY Budget Annual
    • Item M – Quarterly Treasurer’s Report
    • Item N – Architectural Standards Minor and Major Project Fees
    • Item O – Tahoe Donner Letter to the Editor Program
    • Item P – Association Key Performance Indicators Update
      • General Manager Report 
      • Finance & Accounting Report
        • 2017 June Financials
        • 2017 July Financials
        • 2017 August Financials
      • Facilities, Risk & Real Property Report
      • Operations Report
      • Capital Projects Report
      • Marketing & Member Relations Report
      • Food & Beverage Report
      • IT Report
    • Item Q –  Speeding Update in Tahoe Donner
    • Item R – Special Event Tent and the Lodge Restaurant & Pub
• September 14, 2017 – Joint Special Board Meeting with the Finance Committee
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – Association Master Plan
    • Item B – Deferred Compensation
    • Item C – 2018 Tahoe Donner Association Budget Review
      • Overview
        • G01 2018 Budget Notes & Discussion Items
        • G02 2018 Budget Summary Show
        • G03 2018 Strategic Planning Guidance
      • Capital
        • G04 2018 Budget Development Fund and New Equipment Fund
        • G05 2018 Budget Replacement Reserve Fund
        • G06 2018 Budget Replacement Reserve Study 30-Year
      • Operating
        • G07 2018 Operating Rates DRAFT
        • G08 2018 Operating Budget Summary Reports DRAFT
        • G09 2018 Budget Summary by NOR Component DRAFT
        • G10 2018 Budget Model Reports by Department DRAFT
        • G11 2017 August P&L Detail Month and Year to Date Preliminaries
        • G12 2017 10-Year Actuals and CY Budget Annual
• September 2, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    • Item A – July 29, 2017 Regular Meeting Minutes
    • Item B – Executive Session Report (verbal)
    • Item C – 2017/2018 Draft Board Meeting Schedule
    • Item C – Revised Resolution 2016-8 Board Governance Authority & Meetings & Policy and Procedures on Conduct of Board Meetings
    • Item D – Social Media Report 8-29-2017
    • Item E – Committee Reports
    • Item F – Equestrian Center Phase III
    • Item G – Trout Creek Recreation Center Rec Pool Repairs
    • Item H – Back-Up Power Generators Installations
    • Item I – Truckee Community Foundation, Mountain Housing Council
    • Item J – Forestry Euer Valley Storm Clean-Up Contract
    • Item K – Association Key Performance Indicators
      • General Manager Report
      • Finance & Accounting Reports
        • 2017 June Financials
        • 2017 July Financials
      • Operations Report
      • Capital Projects Report
      • Facilities, Risk and Real Property Report (verbal)
      • Information Technology Report (verbal)
    • Item L – 2018 Budget Process
    • Item M – Association Master Plan
    • Item N – Employee Health Benefit Insurance Policy Renewal
    • Item O – Tahoe Donner Policies on Rentals, Visitor Rights and Access
    • Item O – Tahoe Donner Association Amenity Access Policy
    • Item O – 2016 TD Amenity Mix Analysis
    • Item P – Non-Resident Voting in Tahoe Donner
    • Item P – Speeding in Tahoe Donner
    • Item Q – 2017/2018 Winter Pass Rates
    • Item R – Consent Calendar Items
• July 29, 2017 – Regular Board Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents
    1. Call to Order
       1. Introduction of New Board of Directors
          • Board of Directors Biographies
          • Board of Directors Candidate Statements
          • Tahoe Donner Association Strategic Plan
       2. Approval of Minutes
          • June 23, 2017 Regular Meeting Minutes
          • June 25, 2017 Organizational Meeting Minutes
       3. Executive Session Report – June 25, 2017
       4. Social Media Report 7-29-17
    2. Committee Management
       1. Committee Task Reports
          • Election Committee 2017 Post Election Report
       2. Committee Term Renewals and Charters
    3. Member & Director Comments
    4. Board of Director’s Meeting Schedule and Governance Policies
       1. Five Year Administrative Resolution 2017-1
    5. Delegation of Certain Authority to the Board President
    6. Association Key Performance Indicators
       1. General Manager Report
          • GM Report, Supporting Materials
          • June 2017 Financials
    7. Working Lunch
       1. Board and Association Communication
       2. Budget Reporting Process
          • 2018 Budget Planning Guidance
       3. Special Event Tent at The Lodge Restaurant & Pub
       4. Tahoe Donner Association Trails Update
       5. Covenants Rules and Enforcement Processes
          • Covenants Rules
       6. Compensation Study Update
          • Romanoff Consulting Presentation – May 13, 2017
       7. Association Master Plan
          • Information Paper – Association Master Plan Update
          • Association Master Plan – Final
          • Capital Funds Projection – Development Fund
          • Capital Projects Preliminaries List
          • 2015 Tahoe Donner Membership Survey Results
          • 2015 Tahoe Donner Membership Survey Questionnaire
       8. Truckee Community Foundation, Mountain Housing Council
       9. Trout Creek Recreation Center Rec Pool Repairs
       10. Clean Harbors Environmental Services
           • Clean Up on Intersection of Matterhorn Lane & Chalet Drive
           • Clean Up at Tahoe Donner Maintenance Facility
    8. Consent Calendar Items
• June 25, 2017 – Annual Membership Meeting
  • genda
  • Video
  • Recap – None for this meeting
  • Minutes – None for this meeting
  • Supporting Documents – None for this meeting 
• June 25, 2017 – Board Organizational Meeting
  • Agenda
  • Video
  • Recap
  • Minutes
  • Supporting Documents – None for this meeting