2017-2018
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June 22, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Materials
- Item A – Meeting Minutes
- Item B – Executive Session Report
- Item C – 2018 Reserve Replacement Items Review
- Item D – Covenants Private Property Rules Modifications & Short-Term Rental Rules
- Item E – ASO/ASC Task Force Recommendations
- Item G – Tahoe Donner Association – Public v. Private – verbal
- Item H – Tahoe Donner Trails Stewardship Program
- Item I – Defensible Space Update
- Item J – Approve Revised Hiking Club Bylaws
- Item K – New Board Resolution
- Item L – Key Performance Indicators Report
- Item M – Access to Tahoe Donner Equipment by Public Agencies During Emergencies
- Item N – Committee Code of Conduct
- Item O – Equestrian Blue-Ribbon Panel Task Force Update
- Item P – Committee Reports
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June 11, 2018 – Executive Session Meeting
- Agenda
- Video – This meeting was not recorded.
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May 26, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Materials
- Item A – Meeting Minutes
- Item B – Executive Session Report
- Item C – Addition of Strategic Goals Assigned to Finance Committee
- Item D – 2018 Draft Guidance for Suggested Development Fund Projects
- Item E – Covenants Rules Modifications & Short-Term Rental Activity Guidance
- Item F – 2018 Reserve Replacement Items Review
- Item G – Key Performance Indicators Report
- Item H – Forestry Management Plan
- Item I – Tahoe Donner Association, Solid Waste
- Item J – New Board Resolution
- Item K – Committee Reports
- Item L – Approval of Contract, Legal Services – verbal
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May 24, 2018 – Special Board Meeting – Executive Session
May 24, 2018 – Special Board Meeting – Executive Session
- Agenda
- Video – This meeting was not recorded.
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April 28, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Materials
- Item A – Meeting Minutes
- Item B – Executive Session Reports
- Item C – Town of Truckee Updates
- Item D – 2018 Golf Rates
- Item E – 2018/2019 Ski Season Passes
- Item F – Net Operating Results
- Item G – Key Performance Indicators Report
- Longer-Term Investment Options
- Board Review of Financials Quarterly v. Monthly – verbal
- 2018 Financials
- Planned 2018 Trail Construction Projects – verbal
- Tahoe Donner Emergency Plan
- Social Media Report
- Item H – Tahoe Donner Association Employee Survey
- Item I – FlashVote
- Item J – Elections Committee
- Item K – Short-Term Rental/Amenity Access Task Force Update
- Item L – Committee Reports
- Item L – Task Force Reports
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March 30, 2018 – Special Board Meeting
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March 24, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Materials
- Item A – Approval of Minutes
- Item B – Executive Session Report
- Item C – Town of Truckee Updates
- Item D – 2017 December Financials
- Item E – 2017 Audit Report
- Item F – Net Operating Results
- Item G – 2018 Golf Rates
- Item H – Capital Expenditures Limit
- Item I – Member Engagement Task Force
- Item J – Governing Documents Update
- Item K – Tahoe Donner Association Employee Survey
- Item L – Land Use Agreement with the Truckee Donner Land Trust
- Item M – Committee Reports
- Item M – Task Force Reports
- Item N – Key Performance Indicators Report
- Item O – Adams Stirling Law Firm Update (verbal presentation)
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February 24, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Materials
- Item A – Approval of Minutes
- Item B – Executive Session Report
- Item C – Replacement of Event Tent
- Item D – Board of Director’s Code of Conduct
- Item E – Fair Campaign Guidelines
- Item F – Member Engagement Task Force
- Item G – Trout Creek Remodel Project Update
- Item H – Donner Memorial State Park Centennial Celebration
- Item I – 2018 Nature Loop Repair
- Item J – Tahoe Donner Survey Platforms
- Item K – Tahoe Donner Giving Fund 2018 Scholarships
- Item K – 2018 Committee Goals
- Item K – Committee Reports
- Item K – Task Force Reports
- Item K – Architectural Standards 2018 Proposed Fee Changes
- Item L – 2017 December Financials
- Item M – Adams Stirling Law Firm Board Training (verbal)
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February 13, 2018 – Special Board Meeting
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February 8, 2018 – Special Board Meeting
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January 27, 2018 – Regular Board Meeting
- Agenda
- Video
- Minutes
- Supporting Documents
- Item A – December 16, 2017 Regular Meeting Minutes
- Item B – Executive Session Report
- Item C – Approval of Snowbird Chair Replacement
- Item D – Review of 2018 Elections Procedures
- Item E – Elections Committee Charter – Proposed Revisions
- Item F – Review of Tahoe Donner Election Fair Campaign Guidelines
- Item G – Board of Director’s Code of Conduct
- Item H – Human Resources Committee Appointments
- Item I – Amendments to Legal Services Request for Proposal (RFP)
- Item J – Board Resolution-Approval of Commercial Contracts Authorizing Use of Tahoe Donner Land/Amenities
- Item K – Committee Reports
- Item L – Governing Documents Update
- Draft Changes Summary
- Original Governing Documents
- Comparable Governing Documents
- Revised Governing Documents
- Item M – Association Key Performance Indicators Update
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December 16, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – November 18, 2017 Regular Meeting Minutes
- Item B – Executive Session Report
- Item C – Social Media Report
- Item D – Committee Management
- Item E – Architectural Standards 2018 Fee Schedule
- Item F – North American Ski Training Center (NASTC)
- Item G – Human Resources Committee Charter
- Item H – Review of Lawyers Under Consideration RFP
- Item I – Controlled Burns in Tahoe Donner Analysis
- Item J – Governing Documents Update
- Draft Changes Summary
- Original Governing Documents
- Comparable Governing Documents
- Revised Governing Documents
- Item K – Downhill Ski Area Snowbird Chair Replacement
- Item L – Association Key Performance Indicators Update
- Item M – New Year’s Fireworks Display at Downhill Ski Area
- Item N – Renewable Energy Policy Statement (no material)
- Item O – Approval of Sponsorship of Marc Engel
- Item P – Appointment of Independent Auditors for 2017 Audit
- Item Q – Approve Addition of New Banking Institution for Tahoe Donner
- Item R – Approve Revised Resolution 2012-5, New Machinery & Equipment Fund
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November 18, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – October 28, 2017 Regular Meeting Minutes
- Item B – Executive Session Report (verbal)
- Item C – Social Media Report
- Item D – Committee Reports
- Item E – Formation of Human Resources Committee
- Item F – Review and Disclosure of Board Approved General Manager 2017/2018 Goals
- Item G – Legal Counsel Review
- Item H – Tahoe Donner Salary Savings Plan 401K
- Item I – CalFire Remote Access Weather Station (RAWS)
- Item J – Review of Downhill Ski Area Master Plan
- Item K – Revised Resolution 2012-2 Development Fund Policy
- Item L – North American Ski Training Center and Climbing School
- Item M – E-bikes on Tahoe Donner Association Property
- Item N – Controlled Burns in Tahoe Donner
- Item O – Short-Term Rental/Amenity Access Task Force Update & Recommendations
- Item P – Association Key Performance Indicators Update
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October 28, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – September 23, 2017 Regular Meeting Minutes
- Item A – October 10, 2017 Special Meeting Minutes
- Item A – October 19, 2017 Special Meeting Minutes
- Item B – Executive Session Report (verbal)
- Item C – Social Media Report
- Item D – Committee Reports
- Item E – Special Task Force Formation
- Item F – Women’s 9 Hole Golf Club Revised Bylaws
- Item G – Women’s Golf Club Revised Bylaws
- Item H – Tahoe Donner Senior Alpine Ski Club Revised Bylaws
- Item I – Advertising Sales Agreement
- Item J – Compensation Study Report – Phase II
- Item K – Tahoe Donner Association Emergency Action Plan
- Item L – Trout Creek Reallocation Project
- Item M – 2018 Tahoe Donner Association Budget
- G01 – 2018 Budget Summary
- G02 – 2018 Summary Schedules
- G03 – 2018 Strategic Planning Guidance
- G04 – 2018 Development Fund and New Equipment Fund
- G05 2018 Replacement Reserve Fund Schedules
- G06 – 2018 Budget Replacement Reserve Study 30 Years
- G07 – 2018 Rates
- G08 – 2018 Operating Fund Budget Summary Reports
- G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
- G10 – 2018 Operating Fund Budget Model Reports by Department
- G11 – 2017 August PnL Detail Month and Year to Date
- G12 – 2017 10 YR Actuals and CY Budget Annual
- Item N – Association Key Performance Indicators
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October 19, 2017 – Special Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Memo – Review of Tahoe Donner Private Amenity Access and Membership Card System
- G02 – 2018 Budget Overview
- G02b – 2018 Summary Schedules
- G03 – 2018 Strategic Planning Guidance
- G04 – 2018 Development Fund and New Equipment Fund
- G05 – 2018 Replacement Reserve Fund Schedules
- G06 – 2018 Budget Replacement Reserve Study 30 Years
- G07 – 2018 Rates and Fees
- G08 – 2018 Operating Fund Budget Summary Reports
- G09 – 2018 Operating Fund Budget Summary Reports by NOR Component
- G10 – 2018 Operating Fund Budget Model Reports by Department
- G11 – 2017 August PnL Detail Month and Year to Date
- G12 – 2017 10 YR Actuals and CY Budget Annual
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October 10, 2017 – Special Board Meeting
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September 23, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – September 2, 2017 Meeting Minutes
- Item A – September 14, 2017 Meeting Minutes
- Item B – Executive Session Report (verbal)
- Item C – Social Media Report
- Item D – Committee Reports
- Item E – Short-Term Rental/Amenity Task Force
- Item F – Property/Casualty Insurance Policies Renewal
- Item G – Workers Compensation Insurance Policy Renewal
- Item H – CalFire Remote Access Weather Station (RAWS)
- Item I – Truckee Donner Land Trust Land Use Agreement
- Item J – 2017-03 Tahoe Donner Giving Fund Grant Policy
- Item K – Women’s 9 Hole Golf Club Bylaws Revised
- Item L – 2018 Tahoe Donner Association Budget Review
- Overview
- Capital
- Operating
- Item M – Quarterly Treasurer’s Report
- Item N – Architectural Standards Minor and Major Project Fees
- Item O – Tahoe Donner Letter to the Editor Program
- Item P – Association Key Performance Indicators Update
- Item Q – Speeding Update in Tahoe Donner
- Item R – Special Event Tent and the Lodge Restaurant & Pub
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September 14, 2017 – Joint Special Board Meeting with the Finance Committee
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – Association Master Plan
- Item B – Deferred Compensation
- Item C – 2018 Tahoe Donner Association Budget Review
- Overview
- Capital
- Operating
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September 2, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Item A – July 29, 2017 Regular Meeting Minutes
- Item B – Executive Session Report (verbal)
- Item C – 2017/2018 Draft Board Meeting Schedule
- Item C – Revised Resolution 2016-8 Board Governance Authority & Meetings & Policy and Procedures on Conduct of Board Meetings
- Item D – Social Media Report 8-29-2017
- Item E – Committee Reports
- Item F – Equestrian Center Phase III
- Item G – Trout Creek Recreation Center Rec Pool Repairs
- Item H – Back-Up Power Generators Installations
- Item I – Truckee Community Foundation, Mountain Housing Council
- Item J – Forestry Euer Valley Storm Clean-Up Contract
- Item K – Association Key Performance Indicators
- General Manager Report
- Finance & Accounting Reports
- Operations Report
- Capital Projects Report
- Facilities, Risk and Real Property Report (verbal)
- Information Technology Report (verbal)
- Item L – 2018 Budget Process
- Item M – Association Master Plan
- Item N – Employee Health Benefit Insurance Policy Renewal
- Item O – Tahoe Donner Policies on Rentals, Visitor Rights and Access
- Item O – Tahoe Donner Association Amenity Access Policy
- Item O – 2016 TD Amenity Mix Analysis
- Item P – Non-Resident Voting in Tahoe Donner
- Item P – Speeding in Tahoe Donner
- Item Q – 2017/2018 Winter Pass Rates
- Item R – Consent Calendar Items
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July 29, 2017 – Regular Board Meeting
- Agenda
- Video
- Recap
- Minutes
- Supporting Documents
- Call to Order
- Introduction of New Board of Directors
- Approval of Minutes
- Executive Session Report – June 25, 2017
- Social Media Report 7-29-17
- Committee Management
- Member & Director Comments
- Board of Director’s Meeting Schedule and Governance Policies
- Delegation of Certain Authority to the Board President
- Association Key Performance Indicators
- Working Lunch
- Board and Association Communication
- Budget Reporting Process
- Special Event Tent at The Lodge Restaurant & Pub
- Tahoe Donner Association Trails Update
- Covenants Rules and Enforcement Processes
- Compensation Study Update
- Association Master Plan
- Truckee Community Foundation, Mountain Housing Council
- Trout Creek Recreation Center Rec Pool Repairs
- Clean Harbors Environmental Services
- Consent Calendar Items
- Call to Order
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June 25, 2017 – Annual Membership Meeting
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June 25, 2017 – Board Organizational Meeting