Timeline and Key Documents

PROJECT TIMELINE
Over the past several years, the project has worked its way through the Capital Projects process. This includes multiple independent studies to determine the facility needs and optimal functionality of the space. Some key milestones are shown below:

2022

Project questionnaire sent out to membership via mail; submission deadline January 31
February 16 special board meeting to address questionnaire – watch meeting recording here
March 16 special board meeting – watch meeting recording here
April 4 special board meeting to discuss proposed ski lodge sizes – view information here
April 23 meeting to approve ski lodge size – read update here
June 13 final application submission to Town of Truckee Planning Department
Town of Truckee deemed application complete on August 12

2021

Close Pros Consultants member survey
Share survey findings at the January 22 board meeting
PROS Consulting develop proforma based on survey findings
Select Bull Stockwell Allen (BSA) out of San Francisco, CA as the design team, who are moving forward with the conceptual design
April 29 special board meeting to discuss pro forma and conceptual design with the membership – watch meeting recording here
BSA and Pros Consulting present at May 28 board meeting to continue plan and design discussion with the membership. Board approves moving to 30% design phase – watch meeting recording here
Pros Consulting submits draft business plan for review
BSA to host Open Houses in July and August
Staff to host online Ski Lodge Monthly Member Meetups the second Tuesday of every month beginning in July
September 8 special board workshop to discuss design updates, usage data and more with membership – watch meeting recording here
October 22 board meeting to adopt motion moving into 30% design – watch meeting recording here
December 1 special board meeting to discuss advisory questionnaire – watch meeting recording here
- December 13 continuation of special board meeting
- December 17 continuation of special board meeting

2020

DHS Lodge Task Force launched (spawned out of GPC DH Ski Subcommittee
Spring/summer Ward Young Architects engaged to perform programming analysis
Formally adopt Downhill Ski Lodge Task Force Charter (Task Force) by board; key task force achievements:
- Develop starting point for comfortable carrying capacity for lodge at 1,000 skiers
- Develop sizing criteria for board workshop
September 2020 open Board Workshop with Ward Young to discuss analysis and next steps
Board directs staff on a lodge sized around 22,00 to 26,000 square feet
- The design team, based on crucial member outreach and previous studies, will develop a conceptual plan that meets the needs of our membership; this phase will include the potential cost
Hire PROS Consulting to complete thorough outreach program, data gathering and consolidation, business plan development and eventual lodge design support
Host member outreach effort to gather member data and feedback
Release member survey based on data gathered from focus groups
Send Architecture and Engineering request for qualifications (RFQ) to potential design teams

2019

Gather current user statistics and complete lodge needs analysis by staff
March – Final Draft amenity master plan prepared by DH subcommittee.
Perform ski resort benchmarking analysis by the subcommittee
December: Board of directors approves replacement of the ski area lodge over a remodel
- Decision paper includes Taskforce benchmarking summary

2018

Begin member discussion groups through Downhill Ski Resort Subcommittee
Complete independent study by Ecosign Ski Industry Master Planning Consultant and present report to the board – Lodge @ 28,000 sqft, mile run, snowmaking, snowbird lift
Approve project analysis decision paper by the board, allowing the project to move to phase 3 in the Capital Projects Process

2017

General Plan Committee created Downhill Hill Ski Resort Subcommittee
Lodge Expansion Architectural Feasibility Report by Todd Gordon Mather (TGM) completed
Lodge Expansion Structural Feasibility Report by Linchpin Structural Engineering completed
Engage with Ecosign Ski Industry Master Planning Consultant
Begin membership communication process

FEATURED DOCUMENTS

TASK FORCE 2021 PROJECT WORK
This portion of the Lodge Replacement webpage is dedicated to documents generated and referred to in 2021 by the Lodge Task Force, which was launched in January of 2020.

HOW TO PROVIDE FEEDBACK

You may provide feedback via our online form. Member feedback is an important component in the process of rebuilding the ski lodge, and we hope all interested members participate.

Task Force Analysis + 2020 Project Work
This portion of the Lodge Replacement webpage is dedicated to documents generated and referred to by the Lodge Task Force, launched in January of 2020. Thus far, this section contains material used by the Task Force from inception up to the board workshop in September 2020. Documents are listed in chronological order for readers to capture an understanding of the analytics and critical thinking made by the Task Force through the year.
- Skier Visit History 1-18-20: Staff developed this skier visit table that shows the skier visit numbers for every day of the ski season. The Task Force used this to develop what the peak period days were and the number of days per season that those days occurred.
- Downhill Ski Usage per Day 2-17-20: This table provides a summary of the ski visit history table above. The table was used to show how many days the resort exceeds certain capacities per season (700, 800, 900, 1000, 1,100, 1,200, 13,000). It also references snowfall volumes, showing how varying snow years impact ski resort use.
- Task Force Update to GPC 3-2-20: The slide deck provided the General Plan Committee (GPC) an update of Task Force progress as well as introduced a timeline for staff to engage a third-party architectural firm to drive a lodge programming analysis.
- Lodge Sizing Task Force Decision Criteria Consolidation 3-19-20: The Task Force documented the sizing criteria ideas.
- Lodge Sizing Task Force Criteria Summary 3-19-20: Bulleted summary of the Task Force Decision criteria ideas.
- Ward Young Task Force Meeting Update on Scope of Work 4-6-20: Ward Young Architects updated the Task Force on the firm’s scope of work. Details of the discussion can be read in the corresponding minutes.
- Ward Young Task Force Update 5-4-20: Ward young updated the Task Force on programming analysis and schedule.
- Ward Young Working Paper 5-13-20: Ward Young generated a working paper containing study assumptions that would ultimately drive the programming analysis.
- Best Operating Practices 5-14-20: This brainstorming list was generated by the Task Force. The list is not meant to be a polished document but one ensuring that best practices are accounted for by the Task Force when reviewing the programming effort.
- Ward Young Planning Criteria Questions 5-18-20: Generated by Ward Young. The document provided baseline planning criteria for the programming effort. The Task Force provided feedback/input.
- Ward Young Update to Task Force on Draft Programming Analysis Report 8-5-20: Ward Young presented their draft programming analysis as well as Staff’s take on reducing service levels/carrying capacity enough to reduce square footage estimates to 26k sq. ft. This review provided the basis from which Ward Young could prepare for the Board workshop.
- Downhill Ski Lodge Board Workshop 9-14-20: Board workshop summarizing final Ward Young programming analysis, Task Force member final sizing opinions, board sizing discussion and approach moving forward. The final Ward Young report is attached to this website.

Task Force Agendas

Consultant Reports

Committee Meeting Minutes

Customer Service

Timeline and Key Documents