Timeline and Key Documents

PROJECT TIMELINE
Over the past several years, the Downhill Ski Lodge Replacement Project has worked its way through the Capital Projects process with extensive member input. This includes multiple independent studies to determine the facility needs and optimal functionality of the space. Some key milestones are shown below:

2024

• March 21 The board approves the ski lodge to move into construction at a Special Board Meeting | Video | Presentation| Resolution

2023

• March Board Meeting Presentation |  TDA Presentation | BSA Building Design Update Presentation
• Near finalization of value engineering potential
• May 25 Staff and the Board determine the delay in permitting will require the project to be delayed until spring 2024 | Recap email
• May 19 Town of Truckee announces June 20, 2023 Planning Commission date for the project
  • Town of Truckee Project Page
  • Planning Commission Meeting Notice
  • Public Draft Initial Study/Mitigated Negative Declaration
  • Notice of Completion
  • Notice of Intent to Adopt an Initial Study/Mitigated Negative Declaration
• June 20: Planning Commission Meeting continued to a future date (TBD)
• September 21 Town of Truckee announces September 27, 2023 Planning Commission date for the project | Agenda
• September 27 Planning Commission Approval | Video
• November 14 Truckee Town Council Appeal Hearing/Project Approval | Video
• December 4 Special Board Meeting about the Downhill Ski Lodge | Video | Presentation
• December 21 Special Board Meeting about the Downhill Ski Lodge | Video | Presentation | Resolution

2022

• Project questionnaire sent out to membership via mail; submission deadline January 31
  • 3,053 properties responded out of 6,489 properties with contact information available
• February 16 special board meeting to review questionnaire results – Meeting Recording | Questionnaire Results Presentation
• March 16 special board meeting – Meeting Recording
• April 4 special board meeting to discuss six ski lodge size options; the board narrowed down to three options – Meeting Recording | Staff Presentation
• April 23 regular board meeting to approve ski lodge size after deep dive into three sizing options – Meeting Recording | Staff Presentation | Summary Email
• June 13 final application submission to Town of Truckee Planning Department | Design Plans
• Town of Truckee deemed application complete on August 12
• Staff continue to work with the Town to clarify project aspects after review
• November – design development phase complete
• December – review for value engineering potential (looking at ways to reduce costs that don’t impact the member experience or operations)
• Dec. 16 regular board meeting staff update – Meeting Recording | Staff Presentation

2021

• PROS Consultants member engagement survey closes
• January 22 regular board meeting for PROS Consulting to share survey findings – Meeting Recording | Task Force Update
• PROS Consulting draft pro forma based on survey findings, staff further develop pro forma
• Bull Stockwell Allen (BSA) selection as the design team moving forward with the conceptual design
• April 29 special board meeting to discuss pro forma and conceptual design with the membership – Meeting Recording | Pro Forma Report | See BSA Conceptual Plan Report
• May 28 regular board meeting for BSA and PROS Consulting to continue plan and design discussion with the membership; board approves moving to 30% design phase – Meeting Recording | Updated BSA Conceptual Planning | Updated Pro Forma Review | Task Force Input to the Board
• PROS Consulting submission of draft business plan for review
• BSA to host open houses in July and August for the membership to see the current lodge
• Staff to host online Ski Lodge Monthly Member Meetups on the second Tuesday of every month beginning in July
  • July 13 recap
  • August 10 recap
  • September 14 video
  • October 12 recap with additional FAQs
  • November 9 video

• September 8 special board workshop to discuss design updates, usage data and more with membership – Meeting Recording | Staff Presentation | BSA Presentation
  • Replies to questions and comments from September 8 workshop
  • Letter from board president about decision-making process
  • Additional FAQ coupled with October Monthly Member Meetup recap
• October 22 board meeting to adopt motion to complete 30% design – Meeting Recording | Staff Report | Staff Presentation
• December 1 special board meeting to discuss advisory questionnaire – Meeting Recording | Staff Report (Meeting continued to December 13 and December 17)

2020

• DHS Lodge Task Force launch; produced from General Plan Committee Downhill Ski (DH) Subcommittee
• Spring/summer Ward Young Architects engagement to perform programming analysis
• Formal adoption of Downhill Ski Lodge Task Force Charter (Task Force) by board
• September 18 open board workshop with Ward Young to discuss analysis and next steps – Meeting Recording | See Report
• August 28 regular board meeting for board to direct staff on a lodge sized around 22,000 to 26,000 square feet – Meeting Recording | Staff Presentation
  • The design team, based on crucial member outreach and previous studies, will develop a conceptual plan that meets the needs of our membership; this phase will include the potential cost
• Hire PROS Consulting to complete a thorough outreach programming, data gathering and consolidation, business plan development and eventual lodge design support
• Member outreach effort hosted to gather member data and feedback, including focus groups
• Member survey release based on data gathered from focus groups
• Send architecture and engineering request for qualifications (RFQ) to potential design teams

2019

• Gather current user statistics and complete lodge needs analysis by staff
• March – final draft of amenity master plan prepared by DH Subcommittee
• Perform ski resort benchmarking analysis by DH Subcommittee
• December 14 regular board meeting for board to approve replacement of the ski area lodge over a remodel – Meeting Recording
  • Decision paper includes task force benchmarking summary

2018

• Begin member discussion groups through DH Subcommittee
• Present to board the complete independent study by Ecosign Ski Industry Master Planning Consultant Report – presentation includes a lodge at 28,000 square feet, Mile Run improvements, snowmaking coverage and Snowbird Lift upgrade
• Project analysis decision paper approval by the board, allowing the project to move to phase 3 in the Capital Projects Process

2017

• General Plan Committee created Downhill Hill Ski Resort Subcommittee
• Lodge Expansion Architectural Feasibility Report by Todd Gordon Mather (TGM) completed
• Lodge Expansion Structural Feasibility Report by Linchpin Structural Engineering completed
• June – Information Paper to update the board of directors on the process of hiring a master plan consultant for the Downhill Ski Resort
• Engage with Ecosign Ski Industry Master Planning Consultant
• Begin membership communication process

HOW TO PROVIDE FEEDBACK

You may provide feedback via our online form. Member feedback is an important component in the process of rebuilding the ski lodge, and we hope all interested members participate.

• Consultant Reports
  • September 2020 – Ward Young Architecture and Planning Downhill Ski Lodge Building Program Refinements Study (includes recommendation for size and configuration of spaces for new lodge)
  • April 2018 – ECOsign Technical Assessment and Resort Concept / Master Plan
  • April 2017 – Linchpin Structural Engineering feasibility report for remodeling existing Downhill Ski Lodge
  • April 2017 – TGM Architect preliminary feasibility report for remodeling existing Downhill Ski Lodge

PLEASE NOTE: The Downhill Lodge Replacement project is in development by Tahoe Donner Association. The information provided is preliminary and subject to change. Drawings and renderings herein are for conveying Tahoe Donner Association’s vision of future projects. No warranties, expressed or implied, are made.