2020-2021
Roberts Rule of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace.
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June 27, 2021 – Annual Membership Meeting
- Item 1 – Call to Order
- Item 2 – President’s Message
- Item 3 – Treasurer’s Report
- Item 4 – Keynote Speakers
- Town of Truckee Emergency Operation & Public Safety
- California State Insurance Commissioner
- Item 5 – General Manager Update
- Item 6 – Member Comments, Question and Answer
- Item 7 – Adjournment
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June 25, 2021 – Regular Board Meeting
- Agenda
- Video
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session
- 5501 Committee Report
- Elections Committee – New Member
- Item 4 – Committee Task Force Reports
- Architectural Standard Committee Meeting 05 May 19 2021
- Architectural Standard Committee Meeting 06 June 2 2021
- Covenants Committee
- Elections
- Finance Committee
- General Plan
- Giving Fund Committee
- Lodge at Downhill Ski
- Item 5 – Yes on T Ballot Measure
- Item 6 – General Manager Update
- Lodge at Downhill Ski
- Amenity Access Trout Creek and Marina – Verbal Update
- COVID – Verbal Update
- Staffing Update
- Charter – Verbal Update
- Item 7 – Off Road Vehicle Rule Change, E-Bike Regulations and Other Noted Changes
- Item 8 – Break
- Item 9 – Shuttle Bus
- Item 10 – Finance Committee Tasks
- Item 11 – Financial Update
- Item 12 – Lunch/Break
- Item 13 – Election of Officers
- Item 14 – Annual Board Meeting Calendar
- Item 15 – Annual Board Training
- Item 16 – 5501 Subcommittee Meeting Schedule
- Item 17 – Committee Liaison Appointments
- Item 18 – Suspension of Membership Rights
- Item 19 – Executive Session (Closed to members)
- Item 20 – Adjournment
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June 21, 2021 – Executive Session (via Teleconference)
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May 28, 2021 – Regular Board Meeting (via Teleconference)
- Agenda
- Video
- Minutes
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session
- 5501 Committee Report
- Staff Report – Snowbird Chairlift Drive Acceleration
- June 27 2021 Draft Annual Meeting Agenda
- Item 4 – Committee / Task Force Reports
- Architectural Standards Committee
- Covenants Committee
- Election Committee
- Finance Committee
- General Plan Committee
- Giving Fund
- Lodge at Downhill Ski
- Item 5 – Giving Fund Scholarships
- Item 6 – Amenity Access for Trout Creek and Marina for Summer 2021
- Item 7 – General Manager Update
- Northwoods Clubhouse REOPENING
- COVID – Verbal
- Food and Beverage Update
- eUNIFY
- Goal Setting
- Item 8 – Break
- Item 9 – Wildfire Preparedness and Tax Measures
- Item 10 – Committee Charters
- Item 11 – Committee Appointments – Finance Committee
- Item 12 – Lunch/Break
- Item 13 – Off-Road Vehicle Rule Change: Electric Bicycle Regulation and Adaptive Management Pilot Program
- Item 14 – Capital Projects – Snowmaking for Snowplay and Cross Country
- Item 15 – Financial Update
- Item 16 – Authorization to Record Liens on Properties with Delinquent Assessments
- Item 17 – Break
- Item 18 – Lodge at Downhill Ski Conceptual Design
- Item 19 – Executive Session – Closed to Members
- Item 20 – Adjournment
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May 6, 2021 – Executive Session Board Meeting (via Teleconference)
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April 29, 2021 – Special Board Meeting (via Teleconference)
- Agenda
- Minutes
- Video
- Item 2 – Member & Director Comments
- Item 3 – Downhill Ski Lodge Presentation on Pro Forma / Business Plan
- Item 4 – Break
- Item 5 – Downhill Ski Lodge Presentation on Conceptual Design
- Item 6 – Board of Director Recall
- Item 7 – Executive Session (Closed to members)
- Item 8 – Adjournment
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April 23, 2021 – Regular Board Meeting (via Teleconference)
- Agenda
- Video
- Minutes
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- March 26, 2021 Regular Meeting Minutes
- Executive Session
- 5501 Committee Report 022021 Meeting
- Replacement Reserve Item Acceleration – Backhoe
- Covenants Committee – New Alternate Member
- Item 4 – Committee/Task Force Reports
- Architectural Standards
- Covenants Committee
- Elections Committee
- Finance Committee
- General Plan Committee
- Giving Fund
- Lodge Task Force
- Item 5 – 2020 Audit Report
- Item 6 – General Manager Update
- Item 7 – Break
- Item 8 – Finance and General Plan Committee Charters
- Item 9 – Legislative Update
- Item 10 – Euer Valley Restoration Phase 1
- Item 11 – Lunch Break
- Item 12 – Financial Update
- Item 13 – TSSA-1 Letter
- Item 14 – Executive Session
- Item 15 – Adjournment
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March 30, 2021 – Executive Session Board Meeting (via Teleconference)
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March 26, 2021 – Regular Board Meeting (via Teleconference)
- Agenda (updated March 24)
- Video
- Minutes
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Item 4 – Committee Task Force Reports
- Architectural Standards Committee
- Covenants Committee
- Elections Committee
- Finance Committee
- General Plan Committee
- Giving Fund
- Lodge Task Force Meeting Minutes_
- Item 5 – Giving Fund Scholarships
- Item 6 – General Manager Update
- SUMMER COVID OPS REVIEW
- Capital Projects GM Update
- Donner Pass Rd Parking
- Member Portal
- Item 7 – Finance and General Plan Committee Charters
- Item 8 – Break
- Item 9 – Board of Directors Code of Conduct
- Item 10 – Lunch Break
- Item 11 – 2021 Workplan
- Item 12 – Pizza on the Hill Code Compliance
- Item 13 – Financial Update
- Item 14 – Quarterly Treasurer’s Investment Report
- Item 15 – Fine Schedule
- Item 16 – Appeal Hearing
- Item 17 – Executive Session (Closed to members)
- Item 18 – Adjournment
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March 12, 2021 – Special Board Meeting (via Teleconference)
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February 26, 2021 – Regular Board Meeting (via Teleconference)
- Agenda
- Video
- Minutes
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session Report
- 5501 Committee Report
- DP – Covenants Committee Membership
- Evan Beller – Alternate Member Recommendation
- Resolution 2021-3 Appointment of Officer of Corporation – Assistant Treasurer
- SR.BANK SIGNATURES
- DP Winter 20-21 SPass Products SPRING SALE
- Season Pass Products
- Item 4 – Committee/Task Force Reports
- Architectural Standards
- Covenants
- Election Committee
- Finance Committee
- General Plan Committee
- Giving Fund
- Lodge Task Force
- Item 5 – General Manager Update
- Item 6 – Break
- Item 7 – 2021 Elections Campaign Guidelines
- Item 8 – 2021 Election Rules Member Comment
- Item 9 – Financial Update
- Item 10 – Break
- Item 11 – Euer Valley Restoration Project Phase 1
- Item 12 – Revised 1997-5 Resolution Procedures for Member Appeals from Covenants and Architectural Standards Committee Decisions 45-Day Notice
- 97-5 RESOLUTION APPEAL PROCEDURES UPDATE
- SR.DAY NOTICE RESOLUTION APPEAL PROCEDURES UPDATE
- Current 1997-5-Procedures-for-Member-Appeals-from-Covenants-Architectural-Standards-Committee-Resolution
- PROPOSED CHANGES APPEAL RESOLUTION.97-5.211702redblueline
- 45-Day Notice.RESOLUTION 21-X APPEALS PROCEDURES
- Item 13 – 2021 Committee Goals
- Item 14 – Executive Session (Closed to Members)
- Item 15 – Adjournment
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January 22, 2021 – Regular Board Meeting (via Teleconference)
- Agenda
- Video
- Minutes
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session Report
- 5501 Committee Report
- DP – Covenants Committee Membership
- Giving Fund Committee – New Member
- DP Inspector of Elections and Accountancy Firm
- Item 4 – Committee / Task Force Reports
- Architectural Standards Committee
- Covenants Committee
- Elections Committee
- Finance Committee
- GPC No meeting minutes
- Giving Fund Committee
- Lodge Task Force
- Item 5 – Downhill Ski Lodge Project
- Item 6 – Strategic Plan Adoption
- Item 7 – Break
- Item 8 – 2021 Elections Timeline and Procedures
- Item 9 – General Manager Update
- Intro Steve Turner Todd Martyn-Jones 1.19.21v2
- Introduction of Todd Martyn-Jones – Director of Finance, Accounting and Business Support
- TOWN STR ORDINANCE
Accounting Software Update- AMENITY ACCESS POLICY
- WINTER COVID OPS UPDATE
- TSSA Update- East Donner Pass Road /Marina street side parking/third access road
- Item 10 – Break
- Item 11 – Financial Update
- Item 12 – 1997-5 Resolution Procedures for Member Appeals from Covenants and Architectural Standards Committee Decisions
- Item 13 – Authorization to Record Lien on Properties with Delinquent Assessments
- Item 14 – Appeal Hearing
- Item 15 – Executive Session
- Item 16 – Adjournment
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January 15, 2021 – Executive Session Meeting (via Teleconference)
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January 8, 2021 – Special Board Meeting (via Teleconference)
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December 18, 2020 – Regular Board Meeting (via Teleconference)
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session
- 5501 Committee Report
- New Club- Mountain Bike
- Committee Term Extension DP
- Item 4 – Committee Task Force Reports
- Architectural Standards
- Covenants
- Elections
- Finance Committee_
- General Plan Committee
- Giving Fund
- Lodge Task Force Meeting Minutes
- Item 5 – Resolution to Recognize Bill Houdyschell on the Occasion of his Retirement
- Item 6 – Giving Fund Committee
- Item 7 – General Manager Update
- SUMMER OPS REVIEW
- Capital Projects GM Update
- Strategic Plan
- WINTER COVID OPS UPDATE
- TSSA
- Item 8 – Break
- Item 9 – Financial Update
- Item 10 – Investment Policy
- Item 11 – Committee Appointments/Reappointments
- Item 12 – 1997-5 Resolution
- Item 13 – Break
- Item 14 – 2021 Fair Campaign Guidelines
- Item 15 – 2021 Election Rules
- Item 16 – Executive Session
- Item 17 – Adjournment
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December 11, 2020 – Special Board Meeting – Strategic Plan Workshop (via Teleconference)
- Item 2 – Member & Director Comments
- Item 3 – Strategic Plan Work Session
- Item 4 – Adjournment
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December 3, 2020 – Special Board Meeting (via Teleconference)
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November 20, 2020 – Regular Board Meeting (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Item 4 – Committee Task Force Report
- Architectural Standards
- Covenants
- Elections
- Finance Committee
- General Plan
- Giving Fund
- Lodge at Downhill Ski
- Item 5 – Tahoe Donner Giving Fund
- Presentation – Annual Giving Appeal
- 2020 Grants-TD Board Approval
- Giving is Living Poster
- Item 6 – General Manager Update
- Jen Callaway, Town Manager, Town of Truckee
- E-bike
- STR Update
- Lodge at Downhill Ski and 50th Update
- TDA Fiftieth Anniversary
- Committee Appointments
- Item 7 – Financial Update
- Item 8 – Investment Policy
- Item 9 – Break
- Item 10 – 2021 Election Rules 45-Day Notice
- Item 11 – COVID-19 Update
- Item 12 – Authorization to Record Lien on Property with Delinquent Assessment
- Item 13 – Break
- Item 14 – Executive Session
- Item 15 – Adjournment
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October 23, 2020 – Strategic Plan Workshop/Regular Board Meeting (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Strategic Plan Workshop
- Item 3 – Break
- Item 4 – Member & Director Comments
- Item 5 – Consent Calendar
- September 18, 2020 Special Meeting Minutes
- September 24, 2020 Special Meeting Minutes
- September 25, 2020 Meeting Minutes
- Executive Session Reports
- 5501 Committee Report
- Giving Fund – Resignation and New Committee Member
- Item 6 – Committee / Task Force Reports
- Architectural Standards
- Covenants
- Elections
- Finance Committee
- General Plan Committee
- Giving Fund Committee
- Lodge Task Force
- Item 7 – General Manager Update
- Aspenware – Launched
- Downhill Ski – Peak Period Controls
- Lodge at Downhill Ski communications/outreach plan
- TDA Member Portal
- Golf Course and Nature Loop Update
- Nature Loop Project Update
- Internet Connectivity
- Item 8 – Break
- Item 9 – Town Special Service Area (TSSA-1)
- Item 10 – Euer Valley Restoration Phase I (Coyote Crossing) Reserve Replacement Funds Project & Grant Award
- Item 11 – Phase I Snowplay Snowmaking
- Item 12 – Update Resolution 2018-9 (2020-4 Board Authorization of Transfer of Funds)
- Item 13 – Approval of 2021 Budget
- 2021 Budget 10.23.20 Meeting
- DP.2021 BUDGET ADOPTION
- 2020-5 Board Adoption of the 2021 Annual Budget
- EXHIBIT A Tahoe Donner Operating Fund Budget 2021
- EXHIBIT B 2021 RRF Budget
- EXHIBIT C 30-Yr RRF Expenditure Report
- EXHIBIT D 30 Year RRF Cash Flow
- EXHIBIT E Development Fund Capital Improvement Plan Project Schedule
- FRBSF Economic Letter
- Item 14 – Break
- Item 15 – Executive Session
- Item 16 – Adjournment
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October 16, 2020 – Budget Workshop (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – 2020 Budget Workshop
- Item 4 – Adjournment
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September 30, 2020 – Emergency Board Meeting (via Teleconference)
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September 25, 2020 – Regular Board Meeting (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- Executive Session Report
- 5501 Committee Report
- 20-21 WC Proposal
2020/2021 Property Casualty Insurance RenewalEuer Valley Coyote Crossing Soft Cost- Giving Fund Committee – New Members
- Item 4 – Committee/Task Force Reports
- Architectural Standards
- Covenants
- Elections Minutes
- Finance Committee
- General Plan Committee
- Giving Fund Committee Minutes
- Lodge Task Force Meeting Minutes
- Item 5 – General Manager Update
- Strategic Plan Update_
- Aspenware Launch Update
- TOWN STR ORDINANCE
- Community Outreach & Business Development Plan for the Lodge at Downhill Ski
- Item 6 – BREAK
- Item 7 – Capital Projects Update
- Item 8 – Financial Forecast
- Item 9 – Requests of GM and Items for Future Meetings
- Item 11 – Adjournment
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September 24, 2020 – Budget Workshop (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – 2021 Budget Workshop
- Overview of Operations for 2021
- 2021 Capital Fund Budget Presentation
- Copy of 2021 Replacement Reserve Expenditures
- Item 5 – Discussion of Budget Draft Changes (if any)
- Item 6 – Executive Session
- Item 7 – Adjournment
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September 18, 2020 – Special Board Meeting (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – Lodge at Downhill Ski
- Item 4 – Adjournment
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September 10, 2020 – Budget Workshop (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – 2021 Budget Workshop
- Item 5 – Adjournment
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August 28, 2020 – Regular Board Meeting (via Teleconference)
Supporting Material to be posted as it becomes available.
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
- July 16, 2020 Special Meeting Minutes
- July 24, 2020 Meeting Minutes
- Executive Session Report
- 5501 Report
- Quarterly Treasurer’s Report
- Resolution to change Tahoe Donner Association Salary Savings Plan 401k and 457 b and f
- Decision Paper 401k 457 b and f Trustee Changes
Resolution to change Authorized Signors for Securities America, Nationwide, and AscensusResolution to change Authorized Signors for Securities America and AssetMark Trust Co, Inc.- Resolution 2020 XX.Assistant Secretary Authorization
- 2009-4-Appointment-of-Assistant-Secretary-Signatory-Authorization-Robb-Etnyre
- Decision Paper Resolution Assistant Secretary Authorization
- Decision Paper 2021 Health Insurance Renewal
- Insurance Plan Proposal 10.01.20
- Item 4- Committee/Task Force Report
- Architectural Standards
- Covenants Committee
- Elections Committee
- General Plan Committee
- Giving Fund Committee
- Item 5 – Committee Appointments
- Item 6 – Committee Meeting Proceedings & Recording Policy
- Item 7 – Elections
- Item 9 – General Manager Update
- Golf Course Security
- Stategic OUTREACH PLAN
- Winter amenity/ops update
- ACAC Trail Project
- Covenants Update
- Item 10 – Lodge at Downhill Ski Task Force – proposed structure
- Item 11 – Financial Forecast
- Item 12 – Budget Objectives
- 2020 Budget Summary
- 2020_BudgetReport_webSpreads
- 2021 Budget Process – Timeline and Documents
- Assessment History
- Factors Affecting 2020 Operations
- Factors Affecting 2021 Budget – Assumptions
- G15.1-2018-4-Operating-Fund-Policy
- G15.2-2019-1-Replacement-Reserve-Fund-Policy
- G15.3-2017-3-Development-Fund-Policy
- G15.4-2017-4-New-Equipment-Fund-Policy – Copy
- Item 13 – 2020/2021 Winter Season Pass Rates
- Item 14 – 2020-2 Overview of Board Governance, Authority and Meetings and Policy and Procedures on the Conduct of the Board Meetings revisions
- Item 15 – Authorization to Record Liens on Properties with Delinquent Assessments
- Decision Paper Authorization to Record Liens
- APN 044-610-052
- APN 045-180-076
- APN 045-510-006
- Item 16 – September Meetings
- Budget Workshop 9/10
- Special Topics Workshop 9/17
- Lodge at Downhill Ski
- Amenity Access – 2021 budget assumptions
- Town of Truckee – STR Ordinance / TD Input
- Budget Workshop 9/24
- Regular Board Meeting 9/25
- Item 17 – Requests of GM and Items for Future Meetings
- Item 19 – Adjournment
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July 24, 2020 – Regular Board Meeting (via Teleconference)
- Agenda
- Video
- Minutes
- Supporting Material to be posted as it becomes available
- Item 2 – Board of Director Training
- Item 4 – Member & Director Comments
- Item 5 – Consent Calendar
- June 26, 2020 Meeting Minutes
- June 28, 2020 – Organizational Meeting Minutes
- Executive Session Report
- Architectural Standards Committee – New Member
- 2020 Director Election Report
- Item 6 – Committee/Task Force Reports
- Architectural Standards Committee
- Covenants Committee
- Elections Committee
- Finance Committee
- General Plan Committee
- Giving Fund Committee
- Item 7 – Giving Fund
- Item 8 – Requests for review by the General Manager
- Item 9 – Quarterly Financial/Operations Review
- Item 10 – Capital Projects Update
- Item 11 – Proposed Modifications to Covenants Fire Safety Rules 45-Day Notice
- Item 12 – Topics for future Board meetings
- Item 14 – Adjournment
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July 16, 2020 – Special Board Meeting (via Teleconference)