2021-2022

Roberts Rule of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace.

June 26, 2022 – Annual Membership Meeting

Click here for the Annual Membership Meeting agenda.

Click here for the Organizational Board Meeting agenda.

Annual Meeting of Members and Organizational Board Meeting Videos

Treasurer’s Report

Fire Chief Kevin McKechnie Presentation

Deputy Insurance Commissioner Julia Juarez Presentation

Safer from Wildfires 123

California Department of Insurance Wildfire Action Progress Report
June 24, 2022 – Regular Board Meeting
- Agenda
- Video
- Item 1 – Call to Order
  - Employee Recognition
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - May 27, 2022 Regular Board Meeting Minutes
  - Executive Session Report
  - 5501 Report
    - 5501 April Letter
  - Financial Update for May 2022 Results
  - Vehicle No 053 – International 08 Dump Truck Repair
    - Staff Report
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
    - 2.16.2022
    - 3.16.2022
    - 4.6.2022
    - 4.20.2022
    - 5.4.2022
    - 5.18.2022
  - Covenants Committee
  - Elections Committee
  - Finance Committee
    - 4.18.2022
    - 5.19.2022
  - Long-Range Planning Committee
    - 5.19.2022
  - Giving Fund Committee
    - 5.9.2022
  - Trails and Open Space Committee
  - Lodge at Downhill Ski
- Item 5 – 2022 Committee Annual Task List
  - Long-Range Planning Committee
- Item 6 – Community Engagement Initiative
  - Community Engagement Initiative Presentation
- Item 7 – Break
- Item 8 – Microtransit Update
  - Town of Truckee Microtransit
- Item 9 – General Manager Update
  - Trails Master Plan
  - Forestry
  - Amenity Access
  - Summer Operations
  - Reserve Study
  - Town of Truckee Communications
  - Community Standards
- Item 10 – Coyote Crossing and Boardwalk at ACAC Status
  - 2022 Coyote Crossing and Boardwalk
- Item 11 – Lunch Break
- Item 12 – Suspension of Membership Rights and Authorization to Record Liens on Properties with Delinquent Assessments
- Item 13 – Executive Session (closed to members)
- Item 14 – Adjournment
June 20, 2022 – Executive Session Board Meeting

Agenda is here.
June 15, 2022 – Executive Session Board Meeting

Agenda is here.
May 27, 2022 – Regular Board Meeting
- Agenda
- Video
- Item 1 – Call to Order
  - Employee Recognition
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - April 21, 2022 Special Board Meeting Minutes
  - April 23, 2022 Regular Board Meeting Minutes
  - Executive Session Report
    - April 21, 2022
    - April 23, 2022
  - 5501 Report
  - Financial Update for April 2022 Results
  - Resolution for Transfer of Funds
    - Staff Report
    - Resolution Document
- Item 4 – Measure U
  - Measure U Presentation
- Item 5 – Committee/Task Force Reports
  - Architectural Standards Committee
  - Covenants Committee
  - Elections Committee
  - Finance Committee
  - Long-Range Planning Committee
  - Giving Fund Committee
  - Trails and Open Space Committee
  - Lodge at Downhill Ski
- Item 6 – California Legislative Update CLAC
  - Legislative Update Presentation
- Item 7 – Community Engagement Initiative
  - Community Engagement Initiative Presentation
- Item 8 – Break
- Item 9 – General Manager Update
  - Trails Master Plan Update
    - Trails Master Plan Update Presentation
    - Survey Results
  - Forestry Update
  - Workforce Update
  - Summer Food and Beverage Update
  - Amenity Access Update
  - Reserve Study Update
  - Member Portal Update
- Item 10 – 2022 Capital Projects Update
  - 2022 Capital Projects Presentation
- Item 11 – Lunch Break
- Item 12 – Executive Session (closed to members)
- Item 13 – Adjournment
April 23, 2022 – Regular Board Meeting
April 21, 2022 – Special Board Meeting
- Agenda
- Video
- Item 1 – Call to Order
  - Employee Recognition
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - March 25, 2022 Regular Meeting Minutes
  - April 4, 2022 Special Board Meeting Minutes
  - Executive Session Report
    - April 4, 2022
  - 5501 Report
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
  - Covenants Committee
  - Elections Committee
    - April 5, 2022
  - Finance Committee
  - Long-Range Planning Committee
    - March 10, 2022
  - Giving Fund Committee
  - Trails & Open Space Committee
    - March 16, 2022
    - March 23, 2022
  - Lodge at Downhill Ski
- Item 5 – Giving Fund Scholarships
  - Scholarship Awards
- Item 6 – Long-Range Planning Committee Board Liaison
- Item 7 – Amenity Access Policy Update
  - Amenity Access Update Presentation
- Item 8 – GM Update
  - Trails Master Plan Update
  - Forestry Update
  - Summer Recruitment Update
  - Microtransit
    - Microtransit Update
    - TSSA Letter from the Town of Truckee
  - Marina Pavilion Update
- Item 9 – Break
- Item 10 – Quarterly Financial Update
  - Financial Update
- Item 11 – 2021 Audit Report
  - Audit Report
- Item 12 – 2021 Q4 Quarterly Treasurer’s Report
  - Treasurer’s Report
- Item 13 – Executive Session (closed to members)
- Item 14 – Adjournment
April 4, 2022 – Special Board Meeting
March 25, 2022 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
  - Staff Appreciation Week
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - February 25, 2022 Regular Meeting Minutes
  - March 16, 2022 Special Board Meeting Minutes
  - Executive Session Report
    - February 25, 2022
  - Long-Range Planning Committee Officer Appointments
  - 5501 Report
    - Staff Report
  - Financial Update for February 2022 Results
  - Hand Made Club
    - Staff Report
    - Hand Made Club Application and Bylaws
  - Running Club
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
  - Covenants Committee
  - Elections Committee
    - March 1, 2022
  - Finance Committee
    - February 17, 2022
  - Long-Range Planning Committee
    - March 10, 2022
  - Giving Fund Committee
  - Giving Fund Committee
    - February 14, 2022
  - Trails & Open Space Committee
    - March 2, 2022
    - March 9, 2022
  - Lodge at Downhill Ski
- Item 5 – Amenity Access
  - Amenity Access Presentation
- Item 6 – GM Update
- Item 7 – Break
- Item 8 – Capital Projects – Marina and Pavilion
  - Conceptual Plans Presentation
- Item 9 – Executive Session
- Item 10 – Adjournment
March 16, 2022 – Special Board Meeting Via Teleconference
February 25, 2022 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
  - Employee Recognition
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - December 1, 2021 Special Meeting Minutes
  - January 28, 2022 Regular Meeting Minutes
  - Executive Session Report
    - January 28, 2022
    - February 3, 10, 11, 2022
  - February 16, 2022 Special Board Meeting Minutes
  - 5501 Report
    - 5501 Committee Report
    - Account Reconciliation Email
  - Finance Committee – Election of Officers 2022
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
  - Covenants Committee
    - January 13, 2022
  - Elections Committee
    - February 1, 2022
  - Finance Committee
    - January 20, 2022
  - Long-Range Planning Committee
    - January 20, 2022
    - February 7, 2022
  - Giving Fund Committee
    - January 10, 2022
  - Trails and Open Space
  - Lodge at Downhill Ski
- Item 5 – Member Survey Results
  - Member Survey Results Presentation
  - Staff Report Member Survey Results
- Item 6 – Break
- Item 7 – GM Update
- Item 8 – Spring Season Passes
- Item 9 – Lunch Break
- Item 10 – Advisory Questionnaire Findings – Next Steps
- Item 11 – Financial Update
  - Financial Update Presentation
- Item 12 – Executive Session (closed to members)
- Item 13 – Adjournment
February 16, 2022 – Special Board Meeting Via Teleconference
- Agenda
- Video
January 28, 2022 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
  - Employee Recognition
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
    - December 15, 2021
  - Covenants Committee
  - Elections Committee
    - January 4, 2022
  - Finance Committee
    - November 18, 2021
    - December 16, 2021
  - Long-Range Planning Committee
  - Giving Fund Committee
  - Lodge at Downhill Ski
  - Trails and Open Space
    - December 1, 2021
    - January 5, 2021
- Item 5 – 2022 Committee Annual Task List
  - 2022 Goals
- Item 6 – 2022 Elections Timeline and Procedures
  - Staff Report
  - Elections Timeline
- Item 7 – Break
- Item 8 – GM Update
- Item 9 – Review 2022 Pricing for Golf Operations
  - Staff Report
  - Golf Rates
- Item 10 – Lunch
- Item 11 – Financial Update
  - Financial Update Presentation
- Item 12 – Executive Session (closed to members)
- Item 13 – Adjournment

December 17, 2021 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 3 – Consent Calendar
  - November 19, 2021 Regular Meeting Minutes
  - December 1, 2021 Special Meeting Minutes
- Executive Session
  - Report Out 11.17.21
  - Report Out 11.19.21
  - Report Out 12.1.21
  - Report Out 12.8.21
- 5501 Report
  - 5501 Committee Report
  - Account Reconciliation Email
- Financial Report
  - Board Meeting finance Presentation
- Karate Club
- Item 4 – Committee / Task Force Reports
  - Architectural Standards Committee
    - 11.17.21
  - Covenants Committee
    - 10.14.21
    - 11.11.21
  - Elections Committee
  - Finance Committee
    - 11.18.21
  - Long-Range Planning Committee
  - Giving Fund Committee
    - 12.9.21
  - Lodge at Downhill Ski
  - Trails and Open Space
    - 12.1.21
- Item 5 – General Manager Update
  - Summer Wrap-Up
  - Winter Program Update
- Item 6 – Committee Appointments/Reappointments
  - Architectural Standards
    - Staff Report
  - Covenants
    - Staff Report
  - Giving Fund
    - Staff Report
  - Elections
    - Staff Report
  - Finance
    - Staff Report
- Item 7 – 2022 Committee Annual Task List
  - 2022 Committee Goals
- Item 8 – Capital Funds Transfer
  - Fund Transfer
  - Staff Report
- Item 9 – Operating Surplus Transfer
  - Operating Surplus Transfer
  - Staff Report
- Item 10 – Architectural Standards – Exterior Light Rules
- Item 11 – Lunch/Break
- Item 12 – Executive Session
- Item 13 – Adjournment
December 13, 2021 – Continuation of December 1 Special Board Meeting
The board held a special meeting on December 1 to consider placing one or more advisory questions regarding the Lodge at Downhill Ski replacement proposal before the membership. There was a consensus of the board to proceed with the advisory questionnaire.
- View the December 1 session recording here
- View the December 13 Special Board Meeting recording here (continuation of December 1 discussion of Item 3 – Advisory Question(s) Regarding the Replacement of the Lodge at Downhill Ski)
- View the December 17 session follow up recording here
- Provide your thoughts and input to the board at MemberLetters@TahoeDonner.com
The meeting was continued (not formally adjourned) so the board can seamlessly continue discussions on formulating the advisory questions.
December 1, 2021 – Special Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Advisory Question(s) Regarding the Replacement of the Lodge at Downhill Ski
  - Staff Report – Advisory Questionnaire
- Item 4 – Executive Sessions (Closed to Members)
- Item 5 – Adjournment

November 19, 2021 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - October 15 2021 Special Meeting Minutes
  - October 22 2021 Regular Meeting Minutes
- Executive Session
  - Report Out 10.15.21
  - Report Out 10.22.21
- 5501 Report
  - 5501 Committee Report 102021 Meeting
  - Account Reconciliation Email
- Financial Report
  - FC Presentation – October 2021
- Amended Long-Range Planning Committee Charter
  - LRPC Charter Final – Clean Version
  - LRPC Charter Final – Tracked Version
  - Staff Report LRPC
- Golf Cart Reserve Replacement Purchase
  - Staff Report Golf Cart Replacement
- Updated Bylaws for Tahoe Donner’s Women’s Golf Club
  - TDWGC Bylaws
  - TDWGC Decision Paper Tax Exempt
- Item 4 – Committee/Task Force Reports
  - Architectural Standards Committee
    - 10.13.21
    - 10.27.21
  - Covenants Committee
    - 8.12.21
    - 9.9.21
    - 9.23.21
  - Elections Committee
  - Finance Committee
  - Long-Range Planning Committee
  - Giving Fund Committee
  - Lodge at Downhill Ski
  - Trails and Open Space
- Item 5 – General Manager Update
  - Capital Projects
  - eUnify
  - Member Survey
- Item 6 – Member Communications
- Item 7 – Break
- Item 8 – Giving Fund Committee Charter
  - Giving Fund Charter Board
- Item 9 – 2022 Committee Appointment Process
  - Committee Appointments – Presentation
- Item 10 – Amenity Access Policy and Recreation Fee Schedule
  - Amenity Access – Presentation
- Item 11 – Lunch/Break
- Item 12 – Lodge at Downhill Ski Ad Hoc Committee Status
  - Lodge at Downhill Ski Ad Hoc Committee Status – Presentation
- Item 13 – Covenants Enforcement Procedures
  - Covenants Enforcement Procedures
  - Covenants Committee – Procedure Change
  - Staff Report – Covenants Enforcements and Procedures
- Item 14 – Executive Sessions (Closed to Members)
- Item 15 – Adjournment
November 17, 2021 – Executive Session Meeting
- Agenda
October 22, 2021 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Member Request for Architectural Standards Extension
  - Presentation for Extension Request
  - Staff report Albert Ender ASC Hearing – 13405 Skislope Wy
- Item 4 – Consent Calendar
- Executive Session
- 5501 Report
  - 5501 Committee Report 092021 Meeting
  - Account Reconciliation Email
- Financial Report
  - FC Presentation – September 2021
- Revised Administrative Resolution 2021-6
- Item 5 – Break
- Item 6 – Committee Task Force Reports
  - Architectural Standards
  - Covenants Committee
  - Elections Committee
  - Finance Committee
  - Long-Range Planning Committee
  - Giving Fund Committee
  - Lodge at Downhill Ski
  - Trails and Open Space
    - TOS Equestrian Subcommittee Purpose Statement
- Item 7 – General Manager Update
  - eUNIFY
  - eBike
- Item 8 Downhill Ski Lodge
  - Presentation Downhill Ski Lodge
  - STAFF REPORT – 30% Design Downhill Ski Lodge
- Item 9 – Lunch
- Item 10 – Long-Range Planning Committee Appointments
  - Staff Report LRPC Appointments
- Item 11 – Executive Session (Closed to Members)
- Item 12 – Adjournment
October 15, 2021 – Special Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Budget Workshop
- Item 4 – Break
- Item 5 – Budget Workshop Continued
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
September 24, 2021 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
  - August 27, 2021 Regular Meeting Minutes
  - September 8, Special Meeting minutes
  - September 9, 2021 Special Meeting Minutes_
- Executive Session
  - August 25, 2021
- 5501 Committee Report
- Account Reconciliation Email
- Acceleration of Reserve Replacement Funds – HE 101-John Deere loader transmission repair
  - STAFF REPORT HE 101 JD Loader
  - Tahoe Donner 624H repair 6-16-2021
- 2021/2022 Property Casualty Insurance Renewal
  - Staff Report Prop Cas Insurance Renewal 2021 22.Cyber and Pollution
  - Forecast Schedule of Insurance Renewal 2021-2022
- 2021/2022 Worker Compensation Insurance Renewal
  - Staff Report Workers Compensation 2021-2022
  - Renewal Quote – Tahoe Donner Association
- Item 4 – Committee / Task Force Reports
  - Architectural Committee
  - Covenants Committee
  - Elections Committee
  - Finance Committee
  - Long-Range Planning Committee
  - Giving Fund
  - Lodge at Downhill Ski
  - Trails and Open Space
- Item 5 – Giving Fund Committee
  - 2021 Grants-TD Board $$ Approval
- Item 6 – General Manager Update
  - Lodge at Downhill Ski
  - eUNIFY
  - Winter Ops Update
  - Recreation Fee
- Item 7 – Break
- Item 8 – Trails and Open Space Task List
  - TOS 2021 Task List
- Item 9 – Trails and Open Space Emeritus Subcommittee
  - TOS Emeritus Subcommittee Purpose + Roster
- Item 10 – Lunch/Break
- Item 11- Quarterly Treasurer’s Report
  - TDA Qtrly Treasurer’s Report Sept 2021
- Item 12 – Financial Update
  - Board Presentation – September 2021
- Item 13 – Executive Session (Closed to members)
- Item 14 – Adjournment
September 23, 2021 – Budget Workshop Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – 2022 Budget Workshop
- Item 4 – Break
- Item 5 – Budget Workshop continued
- Item 6 – Break
- Item 7 – Executive Session (Closed to Members)
- Item 8 – Adjournment
September 17, 2021 – Special Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – Appeal Hearing
- Item 4 – Break
- Item 5 – Proposed Changes to Off-Road Vehicle Rule
- Item 6 – Long-Range Planning Committee
- Item 7 – Executive Session (Closed to Members)
- Item 8 – Adjournment
September 9, 2021 – Budget Workshop Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – 2022 Budget Workshop
  - 2022 Operations Budget Presentation
  - Summary P&L by Amenity
- Item 4 – Break
- Item 5 – Budget Discussion continued
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
September 8, 2021 – Special Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – Downhill Ski Lodge
  - Lodge Presentation
  - BSA Presentation
- Item 4 – Break
- Item 5 – Downhill Ski Lodge continued
- Item 6 – Lunch
- Item 7 – Downhill Ski Lodge Continued
- Item – Adjournment
August 27, 2021 – Regular Board Meeting Via Teleconference
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
  - July 23 2021 Regular Meeting Minutes
  - Executive Session Reports
  - 5501 Report
  - 5501 Reconciliation
  - Financial Board Presentation – August 2021
  - Trails and Open Space – Committee Member Appointments
    - TOS Appointment Recommendations
  - Health Insurance Renewal
    - Staff Report 7.22.21 Insurance Renewal
    - 2021-2022 Tahoe Donner Proposed Increases Monthly – budget
- Item 4 – Committee Task Force Reports
  - Architectural Standards
  - Covenants
  - Election Committee
    - Cover letter campaign expenditure analysis
    - Campaign expenditure analysis
  - Finance Committee
  - Giving Fund Committee
  - Long-Range Planning Committee
  - Lodge Task Force Minutes
- Item 5 – Giving Fund Campaign Update
  - July 2021 Campaign
  - Campaign Comparisons
- Item 6 – General Manager Update
  - Lodge at Downhill Ski/ Condition of Existing Lodge
  - Capital Projects Update
  - Fire Safety/Forestry Update
  - COVID Update – Verbal
  - eUNIFY
- Item 7 – Break
- Item 8 – Proposed Changes to Off-Road Vehicle Rule
- Item 9 – Lunch/Break
- Item 10 – Budget Assumptions and Budget Communication Plan
  - Budget Process Outreach and drivers
- Item 11 – 2022 Workplan
  - 2022 Workplan
- Item 12 – Executive Session (Closed to Members)
- Item 13 – Adjournment
August 25, 2021 – Executive Session Board Meeting
- Agenda
August 5, 2021 – Executive Session Board Meeting
- Agenda
July 23, 2021 – Regular Board Meeting
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member & Director Comments
- Item 3 – Consent Calendar
  - June 25 2021 Regular Meeting Minutes
  - Executive Session
    - Report Out 6.21.2021
    - Report Out 6.25.2021
    - July 13, 2021
  - 5501 Committee Report
  - Financial Update
    - Financial Board Presentation – July 2021
  - Replacement Reserve Acceleration of Golf Maintenance Equipment – Rough Mower and Deep Tine Aerator
    - Staff Report – Golf Equipment Replacement
  - Replacement Vehicle for Forestry Department
    - STAFF REPORT – Accelerate Vehicle
  - Giving Fund New Members Recommendation
- Item 4 – Committee/Task Force Report
  - Architectural Standards
  - Covenants Committee
  - Elections Committee
  - Finance Committee
  - General Plan Committee
  - Giving Fund
  - Lodge Task Force
- Item 5 – General Manager Update
- Item 6 – Proposed Changes to Off-Road Vehicle Rule Member Comment
  - 2021 45-Day Notice – Off-Road Vehicle and E-Bike Rules
  - MemberComments
- Item 7 – Break
- Item 8 – 2021-5 Committee Policy
- Item 9 – Committee Charters
- Item 10 – Lunch/Break
- Item 11 – Transfer of Funds
  - Fund Transfer Presentation
  - Staff Report – Capital Funds Transfer
- Item 12 – Cost of Services Study
  - Amenity Cost of Services Study
- Item 13 – Executive Session Closed to Members
- Item 14 – Adjournment
July 22, 2021 – Executive Session Meeting
- Agenda
July 13, 2021 – Executive Session Meeting
- Agenda

Customer Service

2021-2022