2023-2024
Roberts Rule of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace.
Upcoming regular board meetings:
- April 26, 2024
- May 24, 2024
- June 28, 2024
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March 29, 2024 – Regular Board Meeting
- Meeting time: 9:00AM
- Register for the meeting here.
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March 21, 2024 – Special Board Meeting Downhill Ski Lodge
- Meeting time: 5:30PM
- Register for the meeting here
- Agenda
- Item 1 – Call to Order
- Item 2 – Downhill Ski Lodge
- Item 3 – Member Comments
- Item 4 – Executive Session (Closed to Members)
- Item 5 – Adjournment
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March 13, 2024 – Executive Session
- Agenda
- Item 1 – Call to Order/Call for Quorum
- Item 2 – Executive session (Closed to Members)
- Item 3 – Adjournment
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March 9 – 10, 2024 – Executive Session – Rescheduled
The March 4 – 5 executive session meeting was canceled and rescheduled for March 9-10 due to the severe winter storm/blizzard.
- Agenda
- Item 1 – Call to Order/Call for Quorum
- Item 2 – Executive session (Closed to Members)
- Item 3 – Recess until 3/10/24
- Item 4 – Continue the meeting
- Item 5 – Adjournment on 3/10/24
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March 4 – 5, 2024 – Executive Session – Canceled
The March 4 – 5 executive session meeting was canceled and rescheduled for March 9-10 due to the severe winter storm/blizzard.
- Agenda
- Item 1 – Call to Order/Call for Quorum
- Item 2 – Executive session (Closed to Members)
- Item 3 – Recess until 3/5/24
- Item 4 – Continue the meeting
- Item 5 – Adjournment on 3/5/24
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February 23, 2024 – Regular Board Meeting
- Meeting time: 9:00AM
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Opening Procedures
- Pledge of Allegiance
- Employee Recognition: Winter Employee Appreciation Week
- Item 3 – Member Comments
- Item 4 – Consent Calendar
- January 9, 2024 Special Board Meeting Minutes
- January 19, 2024 Special Board Meeting Minutes
- January 26, 2024 Regular Board Meeting Minutes
- Executive Session Report
- 5501 Report for December 2023
- January 2024 Financials
- Tahoe Donner Giving Fund Distribution Authorization
- Authorization for the President to Adjust the March Regular Board Meeting Schedule
- Item 5 – Committee Reports
- Item 6 – 2024 Committee Annual Task Lists
- Item 7 – 2023 Member Survey Results
- Item 8 – Break
- Item 9 – Glacier Way Trailhead Improvement
- Item 10 – Management Update
- Summer Operations – Registration Preview
- Winter Operations Update
- Chipping Program Changes Preview
- Item 11 – Lunch Break
- Item 12 – Executive Session (Closed to Members)
- Item 13 – Capital Policies Update (2024 Strategic Objective)
- Item 14 – Adjournment
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February 15, 2024 – Amenity Access Policy Update Member Forum
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February 13, 2024 – Special Board Meeting 2024 Elections Timeline
- Meeting time: 12:00PM
- Register for the meeting here
- Agenda
- Item 1 – Call to Order
- Item 2 – Board of Directors 2024 Election Timeline
- Item 3 – Member Comments
- Item 4 – Executive Session (Closed to Members)
- Item 5 – Adjournment
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January 26, 2024 – Regular Board Meeting
- Meeting time: 9:00AM
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- November 14, 2023 Member Appeal Hearing Minutes (Revised)
- November 17, 2023 Regular Board Meeting Minutes
- December 4, 2023 Special Board Meeting Downhill Ski Lodge Minutes
- December 6, 2023 Special Board Meeting Amenity Access Minutes
- December 15, 2023 Regular Board Meeting Minutes
- Executive Session Report
- 5501 Report for November 2023
- 2024-1 Resolution – Authorization for Lot Line Adjustment
- 2024 Replacement Reserve Fund Approval – Aspenware (Online Sales Platform)
- Rescind Resolution 2021-3 Appointment of Assistant Treasurer & Signatory Authorization
- 2024 Commitee Chair Ratification
- Item 4 – Committee Reports
- Item 5 – Committee 2024 Annual Task Lists
- Item 6 – Break
- Item 7 – December Financial Update
- Item 8 – 2024 Golf Rates
- Item 9 – Capital Projects Update
- Item 10 – Glacier Way Parking Expansion Update
- Item 11 – Lunch Break
- Item 12 – Capital Funds Policy Update
- Item 13 – Executive Session (Closed to Members)
- Item 14 – Adjournment
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January 19, 2024 – Special Board Meeting Amenity Access Policy
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January 19, 2024 – Executive Session
- Agenda
- Item 1 – Executive session (Closed to Members)
- Item 2 – Adjournment
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January 9, 2024 – Special Board Meeting Member Appeal Hearing
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December 21, 2023 – Special Downhill Ski Lodge Board Meeting
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December 15, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Employee Appreciation: Dillon Brown, Arturo Castillo, Ana Salas Razon
and Christen Holland
- Employee Appreciation: Dillon Brown, Arturo Castillo, Ana Salas Razon
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- October 27, 2023 Regular Board Meeting Revised Minutes
- November 14, 2023 Member Appeal Hearing Minutes
- Executive Session Report
- 5501 Report for October 2023
- 2023-6 Resolution for Authorization of Transfer of Funds for 2024
- Inspector of Elections and Accounting Firm for 2024 Board of Directors
Election - 2023 Tahoe Donner Giving Fund Grant Recipients
- Replacement Reserve Fund – Emergency Repair and Replacement of the
Trout Creek Recreation Center Hydronic Snowmelt System
- Item 4 – Committee Reports
- Item 5 – Committee Appointments
- Item 6 – Committee 2024 Draft Annual Task Lists
- Item 7 – Break
- Item 8 – November Financial Update
- Item 9 – Summer Amenities Review
- Item 10 – Ad Hoc Committee of the Board of Directors
- Item 11 – Lunch Break
- Item 12 – Executive Session (Closed to Members)
- Item 13 – Adjournment
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December 6, 2023 – Amenity Access Policy Workshop
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December 4, 2023 – Special Downhill Ski Lodge Board Meeting
- Video
- Meeting time: 5PM
- Agenda
- Item 1 – Call to Order
- Item 2 – Downhill Ski Lodge
- Presentation
- Exhibit A – 5/28/21 BSA Conceptual Planning Presentation
- Exhibit B – 4/23/22 Downhill Ski Lodge Sizing
- Exhibit C – 3/24/23 Downhill Ski Lodge Update Presentation
- Exhibit D – 3/24/23 TD Board Meeting BSA Presentation
- Exhibit E – 9/28/23 2024 Capital Fund Budgets
- Exhibit F – 10/12/23 2024 Budget Workshop
- Exhibit G – BSA Memo
- Item 3 – Member Comments
- Item 4 – Adjournment
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December 4, 2023 – Executive Session
- Agenda
- Item 1 – Executive session (closed to members)
- Item 2 – Adjournment
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November 28, 2023 – Executive Session
- Agenda
- Item 1 – Executive session (closed to members)
- Item 2 – Adjournment
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November 17, 2023 – Regular Board Meeting
- Agenda
- Video
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- September 28, 2023 Special Joint Board Meeting Budget Workshop #2 Minutes
- October 27, 2023 Regular Board Meeting Minutes
- Executive Session Report Outs
- 5501 Report for September 2023
- October Financials
- Resolution 2023-5 to Change Key Executive Role and Account Signatory
- Replacement Reserve Fund Acceleration – Northwoods Furnace Replacement
- Item 4 – Committee Reports
- Item 5 – Town of Truckee Update
- Item 6 – Break
- Item 7 – Town of Truckee, Continued
- Item 8 – Treasurer’s Report
- Item 9 – Management Update
- Item 10 – 2024 Annual Strategic Objectives
- Item 11 – Committee Personnel Reports and Appointments Update
- Item 12 – 2024 Tahoe Donner Election Timeline and Procedures
- Item 13 – Lunch Break
- Item 14 – Executive Session (Closed to Members)
- Item 15 – Adjournment
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November 14, 2023 – Special Board Meeting Member Appeal Hearing
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October 27, 2023 – Regular Board Meeting and Amenity Access Policy Workshop
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- September 22, 2023 Regular Board Meeting Minutes
- Executive Session Report Outs
- 5501 Report for August 2023
- Application for Tahoe Donner Giving Fund Committee – Karen Stine
- Application for Trails and Open Space Committee – David Cahill
- Item 4 – Committee Reports
- Item 5 – Employee/Workforce Housing Study and Action Plan Update
- Item 6 – Tracked Excavator Masticator and Implements Purchase
- Item 7 – Break
- Item 8 – Draft 2024 Annual Strategic Objectives
- Item 9 – September Financial Update
- Item 10 – Board Guidance to the Committees
- Item 11 – Management Update
- Item 12 – Lunch
- Item 13 – Board Meeting Schedule
- Item 14 – Amenity Access Policy Workshop
- Item 15 – Break
- Item 16 – Continued Amenity Access Policy Workshop
- Item 17 – Executive Session (Closed to Members)
- Item 18 – Adjournment
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October 20, 2023 – Special Board Meeting 2024 Budget Approval
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – 2024 Budget Approval
- Presentation
- Staff Report from October 12
- Exhibit A – Operating Fund Draft 2024 Budget
- Exhibit B – 20 Year Capital Plan
- Exhibit C – 10 Year Capital Improvement Plan (CIP)
- Exhibit D – 2024 Capital Improvement Plan Project Sheet
- Exhibit E – 10 Year Development Fund Investments Projection
- Exhibit F – 30 Year Cash Flow
- Exhibit G – AICPA
- Exhibit H – 2024 RRF Budget Draft
- Exhibit I – TDA Reserve Study
- Exhibit J – 2024 New Equipment Fund
- Item 3 – Member Comments
- Item 4 – Consent Calendar
- Item 5 – Lunch Break
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
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October 12, 2023 – Joint Budget Workshop #3
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Consent Calendar
- Item 3 – 2024 Joint Budget Workshop
- Presentation
- Staff Report
- Exhibit A – Operating Fund Draft 2024 Budget
- Exhibit B – 20 Year Capital Plan
- Exhibit C – 10 Year Capital Improvement Plan (CIP)
- Exhibit D – 2024 Capital Improvement Plan Project Sheet
- Exhibit E – 10 Year Development Fund Investments Projection
- Exhibit F – 30 Year Cash Flow
- Exhibit G – AICPA
- Exhibit H – 2024 RRF Budget Draft
- Exhibit I – TDA Reserve Study
- Exhibit J – 2024 New Equipment Fund
- Item 4 – Member Comments
- Item 5 – Lunch Break
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
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October 10, 2023 – Executive Session
- Agenda
- Item 1 – Call to Order/Call for Quorum
- Item 2 – Executive session (closed to members)
- Item 3 – Adjournment
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September 28, 2023 – Joint Capital Fund Budget Workshop #2
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September 22, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy) Revised
- August 10, 2023 Special Amenity Access and 2024 Budget Orientation Board Meeting Minutes
- August 25, 2023 Regular Board Meeting Minutes
- Executive Session Report Outs
- 5501 Report for July 2023
- August Financials
- Replacement Reserve Fund – Trout Creek Recreation Center Gym-side HVAC Units Replacement
- Replacement Reserve Fund – Northwoods Clubhouse HVAC Unit Replacement
- Item 4 – Committee Reports
- Item 5 – 2023 Update to the Reserve Study National Standards
- Item 6 – Break
- Item 7 – Management Update
- Communications Preference Survey Results
- Capital Projects Update
- Euer Valley Restoration Phase I (Coyote Crossing)
- The Lodge Parking and Walkway
- Downhill Ski Lodge Replacement
- Beach Club Marina Deck Expansion
- Item 8 – Lunch
- Item 9 – Executive Session (Closed to Members)
- Item 10 – Adjournment
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September 20, 2023 – Amenity Access Policy Feedback
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September 14, 2023 – Joint Operating Fund Budget Workshop #1
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August 25, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – General Manager Transition
- Item 3 – Member Comments
- Item 4 – Consent Calendar
- July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy)
- July 28, 2023 Regular Board Meeting Minutes
- Executive Session Report Outs
- 5501 Report for June 2023
- July Financials
- Tahoe Donner Giving Fund 2023 Grant Approval
- Tahoe Donner Hiking Club Revised Bylaws
- Tahoe Donner Women’s 9 Hole Golf Club Revised Bylaws
- 2023-2024 Employee Health Benefits Renewal
- Item 5 – Committee Reports
- Item 6 – Quarterly Treasurer’s Report
- Q2 Report
- Item 7 – Covenants Committee Charter
- Item 8 – Break
- Item 9 – Management Update
- Item 10 – Lunch
- Item 11 – Executive Session (Closed to Members)
- Item 12 – Adjournment
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August 10, 2023 – Joint Meeting: Amenity Access Policy + 2024 Budget Orientation Workshop
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July 28, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
- June 20, 2023 Special Board Meeting Minutes (Amenity Access Policy)
- June 23, 2023 Regular Board Meeting Minutes
- June 25, 2023 Annual Membership Meeting Minutes
- Executive Session Report Outs
- 5501 Report for May 2023
- 2023 Approved Replacement Reserve Fund Project – Trout Creek Remodel Construction Project
- Tahoe Donner Mah Jongg Club
- Item 4 – Committee Reports
- Item 5 – Covenants and Architectural Standards Committee Membership
- Item 6 – Adoption of Proposed Changes to the Architectural Standards Fee Schedule
- Item 7 – General Manager Update
- Item 8 – Break
- Item 9 – Financial Update
- Item 10 – Lunch
- Item 11 – Adoption of 2024 Budget Process
- Item 12 – Executive Session (Closed to Members)
- Item 13 – Adjournment
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July 13, 2023 – Amenity Access Policy Workshop