2023-2024

Roberts Rule of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace

• June 30, 2024 – Annual Membership Meeting and Board Organizational Meeting
  • Meeting time: 10:00AM
  • Annual Membership Meeting Agenda (10:00AM – 12:00PM)
  • Link to the Live Feed for Annual Membership Meeting here
  • Board Organizational Meeting Agenda 12:15PM
  • Video of the Board Organizational Meeting here
• June 28, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Opening Procedures
    • Pledge of Allegiance
    • Employee Recognition: Eric Deleel (5 Years), Ryan Gilpin (10 Years) and Dagmara Macierzanka-Rung (10 Years) of Service
  • Item 3 – Member Comments
  • Item 4 – Consent Calandar
    • 5/24/2024 Regular Board Meeting Minutes
    • 5/31/2024 Special Board Meeting Amenity Access Policy Minutes
    • 6/11/2024 Special Board Meeting Member Hearings Minutes
    • Executive Session Report Out
      • 5/24/24
      • 5/31/24
      • 6/11/24
    • 5501 Report for April 2024
    • 2024 May Financial Report
      • Presentation
    • Covenants Committee Application: Steve Benton
      • Staff Report
  • Item 5 – Committee Reports
    • Architectural Standards Committee 3/13/24, 3/20/24, 5/8/24, 5/22/24
    • Covenants Committee 4/25/24
    • Elections Committee 5/23/24, 6/4/24
    • Finance Committee
    • Long-Range Planning Committee 4/11/24, 5/9/24
    • Giving Fund Committee 5/13/24
    • Trails & Open Space Committee 5/1/24
  • Item 6 – Tahoe Donner Giving Fund 2024 Scholarship Recipients
    • Report
  • Item 7 – Capital Projects – Glacier Way Trailhead Improvement Construction Approval
    • Presentation
    • Staff Report
    • Exhibit A – 2.15.2024 Staff Report
  • Item 8 – Capital Projects – Maintenance Yard Fueling Station Improvement Construction Approval
    • Presentation
    • Staff Report
  • Item 9 – Break
  • Item 10 – Capital Projects – Marina Deck Expansion Construction Approval
    • Presentation
    • Staff Report
  • Item 11 – Management Update
    • Tahoe Donner Policy Resolutions Multi-Year Review Schedule
      • Presentation
      • Draft Schedule
  • Item 12 – Authorization to Record Liens on Properties with Delinquent Assessments
    • Presentation
    • Staff Report
    • Exhibit A – Lien 2024
    • Exhibit B – Resolution to Lien
  • Item 13 – Electronic Voting Legislation
    • CAI Email about Electronic Voting Bill
    • Bill Text – AB-2159 Common interest developments: association governance: elections. (ca.gov)
  • Item 14 – Lunch
  • Item 15 – Executive Session (Closed to Members)
  • Item 16 – MEETING REMAINS OPEN TO FACILITATE THE COUNTING OF BALLOTS IN ACCORDANCE WITH ELECTION PROCEDURES
• June 19, 2024 – Special Board Meeting Amenity Access Policy Update Phase 4 Workshop #3 and 2025 Budget Process Discussion
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order/Call for Quorum
  • Item 2 –  Opening Procedures: Pledge of Allegiance
  • Item 3 – Amenity Access Policy Update Phase 4 Workshop #3
    • Presentation
    • Exhibit A – 5/31/24 Amenity Access Policy Update Phase 4 Workshop #2 Presentation
    • Exhibit B – 2024 Draft Amenity Access Policy
  • Item 4 – Break
  • Item 5 – 2025 Budget Draft Timeline and Strategic Guidance
    • Presentation
  • Item 6 – Member Comments
  • Item 7 – Lunch
  • Item 8 – Executive Session (Closed to Members)
  • Item 9 – Adjournment
• June 11, 2024 – Special Board Meeting Member Hearings
  • Meeting time: 12:00PM
  • Register for the meeting here
  • Revised Agenda
  • Item 1 – Executive Session (Closed to Members)
  • Item 2 – OPEN SESSION at 1:00PM: Call to Order/Call for Quorum
  • Item 3 – Opening Procedures: Pledge of Allegiance
  • Item 4 – Member Hearing
    • Presentation
    • Staff Report
    • Exhibit A
    • Exhibit B
    • Exhibit C
  • Item 5 – Consent Calendar
    • Tahoe Truckee Community Foundation/Truckee North Tahoe Forest Management Grant Acceptance
      • Staff Report
      • Exhibit A
  • Item 6 – Break (Removed)
  • Item 7 – 2025 Budget Draft Timeline and Strategic Guidance (Rescheduled for 6/19)
  • Item 8 – Member Comments
  • Item 9 – Adjournment
• May 31, 2024 – Special Board Meeting Amenity Access Policy Workshop
  • Meeting time: 1:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
    • Opening Procedures
      • Pledge of Allegiance
  • Item 2 – Consent Calendar
    • Staff Report Administrative Resolutions
    • Resolution 2024-5 Assistant Treasurer Authorization
    • Resolution 2024-6 Tahoe Donner Employee Savings Plans Trustee Update Authorization
    • Resolution 2024-7 Resolution to AssetMark Trust
  • Item 3 – Amenity Access Policy Update Workshop
    • Presentation
    • Draft Amenity Access Policy
  • Item 4 – Break
  • Item 5 – Continue Amenity Access Policy Update Workshop
  • Item 6 – Member Comments
  • Item 7 – Executive Session (Closed to Members)
  • Item 8 – Adjournment
• May 24, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
    • Opening Procedures
      • Pledge of Allegiance
      • Employee Recognition: Jason Hansford and Justin Malley
  • Item 2 – Member Comments
  • Item 3 – Consent Calandar
    • 4/9/24 Special Board Meeting Minutes
    • 4/26/24 Regular Board Meeting Minutes
    • Executive Session Report
      • 4/9/24
      • 4/24/24
      • 4/26/24
    • 5501 Report for March 2024
    • 2024 April Financial Report
      • Presentation 
    • Replacement Reserve Fund 2024 Budget Item: Fuel Reduction Common Area Year 1
      • Staff Report
      • Exhibit A: 2024 Fuel Reduction Project Area Map
    • Resolution 2024-4 Key Executive and Signatory Authorization
  • Item 4 – Committee Reports
    • Architectural Standards Committee 4/7/2024
    • Covenants Committee 3/28/2024
    • Elections Committee 5/7/2024
    • Finance Committee 3/21/2024
    • Long-Range Planning Committee 4/27/2024
    • Giving Fund Committee 4/8/2024
    • Trails & Open Space Committee 4/3/2024
  • Item 5 – Annual Meeting and Election Update
    • Draft Annual Membership Meeting Agenda
  • Item 6 – Q1 Treasurer’s Report
    • Presentation
  • Item 7 – Truckee Fire Protection District Services Overview
    • Presentation
  • Item 8 – Break
  • Item 9 – Draft Workforce Housing Assessment and Action Plan
    • Staff Report
    • Presentation
    • REVISED PRESENTATION
    • Exhibit A: Draft Workforce Housing and Action Plan Report
    • REVISED WORKFORCE HOUSING STUDY REPORT
    • Exhibit B: April 15, 2024 Staff Report
    • Exhibit C: October 27, 2023 Presentation
    • Exhibit D: May 26, 2023 Presentation
  • Item 10 – Management Update
    • 2024 Capital Projects Construction Update
      • Presentation
    • Trails Master Plan 2024 Projects Implementation
      • Presentation
    • Summer Operations Preview
      • Presentation
    • 2024 Budget Recovery Status Reporting
      • Presentation
  • Item 11 – Lunch Break
  • Item 12 – Management Update (Continued)
  • Item 13 – Town of Truckee Police Department and Office of Emergency Services Overview
    • Presentation
  • Item 14 – Suspension of Membership Rights and Authorization to Forward Delinquent Accounts to Collection Services
    • Staff Report
    • Exhibit A: Delinquent Accounts
  • Item 15 – Executive Session (Closed to Members)
  • Item 16 – Adjournment
• April 30, 2024 – Special Board Meeting Capital Funds Policy Workshop #2 – RESCHEDULED from April 24, 2024
  • Meeting time: 1:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Capital Funds Policies Workshop #2
    • Presentation
    • Staff Report
    • Exhibit A – Newly Updated National Reserve Standards
    • Exhibit B – Reserve Study Standards, California Associations Institute 2023
    • Exhibit C – Building Replacement + Rehabilitation Funding
    • Exhibit D – Administrative Resolution 2017-3 Development Fund Policy
    • Exhibit E – Administrative Resolution 2019-1 Replacement Reserve Fund Policy
    • Exhibit F – Administrative Resolution 2017-4 New Equipment Fund Policy
  • Item 3 – Break
  • Item 4 – Continued Capital Funds Policies Workshop #2
  • Item 5 – Member Comments
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• April 26, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Opening Procedures
    • Pledge of Allegiance
  • Item 3 – Member Comments
  • Item 4 – Consent Calendar
    • March 21, 2024 Special Board Meeting Minutes
    • March 29, 2024 Regular Board Meeting Minutes
    • Executive Session Report
      • 3/9/24
      • 3/13/24
    • 5501 Report for February 2024
    • Replacement Reserve Fund 2024 Budget Item: Landscape Winterization/Spring Clean – Annual
      • Staff Report
    • Capital Fund 2024 Budget Item: Herbicidal Spray
      • Staff Report
      • Spray Units Map
  • Item 5 – Committee Reports
    • Architectural Standards Committee
    • Covenants Committee 2/22/24
    • Elections Committee 4/2/24, 4/15/24
    • Finance Committee 3/21/24
    • Long-Range Planning Committee 3/14/24
    • Giving Fund Committee 3/11/24
    • Trails & Open Space Committee 3/6/24
  • Item 6 – Architectural Standards Committee Charter
    • Staff Report
    • Exhibit A – Proposed Charter
  • Item 7 – Euer Valley Restoration Phase 2 Project
    • Staff Report
    • Presentation
    • Prosser Creek Watershed Assessment Report
  • Item 8 – Break
  • Item 9 – Marina Deck Expansion Project Update
    • Presentation
  • Item 10 – Q1 2024 Financial Update
    • Presentation
  • Item 11 – Management Update
    • Housing Study and Action Plan Draft Report Introduction
      • Staff Report
      • Draft Report
      • Exhibit A – Employee Survey
      • Exhibit B – Staff Interviews
      • Exhibit C – Housing Need Calculations
      • Exhibit D – Housing Plan Strategies
  • Item 12 – Lunch Break
  • Item 13 – 2024 Strategic Objective – Member Value + Strengthening Community
    • Presentation
  • Item 14 – Executive Session (Closed to Members)
    • Contracts
    • Personnel Matters
    • Member Delinquencies
    • Authorization to Proceed with Notice of Default and Initiate Foreclosure  APNs – 044-140-010, 045-580-016, 046-490-025, 045-170-013
    • Legal
  • Item 15 – Adjournment
• April 24, 2024 – Special Board Meeting Capital Funds Policy Workshop #2 – RESCHEDULED OPEN SESSION to April 30, 2024
  • Meeting time: 2:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Capital Funds Policies Workshop #2 – RESCHEDULED
    • Presentation
  • Item 3 – Break – RESCHEDULED
  • Item 4 – Continued Capital Funds Policies Workshop #2 – RESCHEDULED
  • Item 5 – Member Comments – RESCHEDULED
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• April 9, 2024 – Special Board Meeting Amenity Access Policy Workshop
  • Meeting time: 12:00PM
  • Video
  • Agenda
  • Item 1 – Executive Session (Closed to Members)
  • Item 2 – Call to Order
  • Item 3 – Amenity Access Policy Update Workshop
    • Presentation
  • Item 4 – Break
  • Item 5 – Continued Amenity Access Policy Update Workshop
  • Item 6 – Golf Course Cart Path Replacement – 2024 Replacement Reserve Project
    • Presentation
    • Staff Report
    • Exhibit A Map
  • Item 7 – Member Comments
  • Item 8 – Executive Session (Closed to Members), Continued
  • Item 9 – Adjournment
• March 29, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Opening Procedures
    • Pledge of Allegiance
    • Employee Recognition: Raziel Ruiz “Luch” Quintana
  • Item 3 – Member Comments
  • Item 4 – Consent Calendar
    • February 13, 2024 Special Board Meeting Minutes
    • February 15, 2024 Special Board Meeting Minutes
    • February 23, 2024 Regular Board Meeting Minutes
    • Executive Session Report: 2/23/24
    • 5501 Report for January 2024
    • February 2024 Financials
    • Resolution 2024-3 Appointment of Assistant Secretary and Signatory Authorization
      • Staff Report
      • Resolution 2024-3
      • Resolution 2023-4
  • Item 5 – Committee Reports
    • Architectural Standards Committee 2/21/24
    • Covenants Committee 12/14/23, 1/25/24
    • Elections Committee 3/5/24
    • Finance Committee 1/18/24, 2/15/24
    • Long-Range Planning Committee 2/8/24
    • Giving Fund Committee 2/12/24
    • Trails & Open Space Committee 1/3/24, 2/7/24
  • Item 6 – Town of Truckee Special Area – 1 (TSSA-1)
    • Presentation
    • Town of Truckee Letter
  • Item 7 – 2023 Annual Audit Report
  • Item 8 – Break
  • Item 9 – 2023 Member Survey Additional Analysis
    • Presentation
  • Item 10 – Lunch Break
  • Item 11 – 2023 Member Survey Additional Analysis, Continued
  • Item 12 – Management Update
    • 2024 Operating Budget Cost Recovery Plan
    • Downhill Ski Lodge Replacement Project Status
  • Item 13 – Break
  • Item 14 – Capital Funds Policies Update Workshop
    • Presentation
    • Resolution 2017-3 Development Fund Policy
    • Resolution 2017-4 New Equipment Fund Policy
    • Resolution 2019-1 Replacement Reserve Fund Policy
  • Item 15 – Executive Session (Closed to Members)
  • Item 16 – Adjournment
• March 21, 2024 – Special Board Meeting Downhill Ski Lodge
  • Meeting time: 5:30PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Downhill Ski Lodge
    • Presentation
    • Staff Report
    • Exhibit A – Draft Resolution 2024-2 Downhill Ski Lodge Replacement Project
    • Exhibit B – Downhill Ski Lodge Replacement Project Budget
    • Exhibit C – Resolution 2023-7 Downhill Ski Lodge
    • Exhibit D – December 4, 2023 Special Board Meeting Downhill Ski Lodge Presentation
    • Exhibit E – April 23, 2022 Board Meeting Presentation and Meeting Minutes
    • Exhibit F – Bull Stockwell Allen (BSA) Memo
    • Exhibit G – 10.1.2021 Law Offices of Deon Stein Memo
  • Item 3 – Member Comments
  • Item 4 – Executive Session (Closed to Members)
  • Item 5 – Adjournment
• March 13, 2024 – Executive Session
  • Agenda
  • Item 1 – Call to Order/Call for Quorum
  • Item 2 – Executive session (Closed to Members)
  • Item 3 – Adjournment
• March 9 – 10, 2024 – Executive Session – Rescheduled

  The March 4 – 5 executive session meeting was canceled and rescheduled for March 9-10 due to the severe winter storm/blizzard.

  • Agenda
  • Item 1 – Call to Order/Call for Quorum
  • Item 2 – Executive session (Closed to Members)
  • Item 3 – Recess until 3/10/24
  • Item 4 – Continue the meeting
  • Item 5 – Adjournment on 3/10/24
• March 4 – 5, 2024 – Executive Session – Canceled

  The March 4 – 5 executive session meeting was canceled and rescheduled for March 9-10 due to the severe winter storm/blizzard.

  • Agenda
  • Item 1 – Call to Order/Call for Quorum
  • Item 2 – Executive session (Closed to Members)
  • Item 3 – Recess until 3/5/24
  • Item 4 – Continue the meeting
  • Item 5 – Adjournment on 3/5/24
• February 23, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Opening Procedures
    • Pledge of Allegiance
    • Employee Recognition: Winter Employee Appreciation Week
  • Item 3 – Member Comments
  • Item 4 – Consent Calendar
    • January 9, 2024 Special Board Meeting Minutes
    • January 19, 2024 Special Board Meeting Minutes
    • January 26, 2024 Regular Board Meeting Minutes
    • Executive Session Report
      • 1/9/24
      • 1/19/24
      • 1/26/24
    • 5501 Report for December 2023
    • January 2024 Financials
    • Tahoe Donner Giving Fund Distribution Authorization
      • Scholarship Authorization Request
      • 2015-2023 Historical Distributions
    • Authorization for the President to Adjust the March Regular Board Meeting Schedule
  • Item 5 – Committee Reports
    • Architectural Standards Committee N/A
    • Covenants Committee N/A
    • Elections Committee 1/2/24, 2/2/24
    • Finance Committee 11/16/23
    • Long-Range Planning Committee 1/11/24
    • Giving Fund Committee 1/8/24
    • Trails & Open Space Committee 1/3/24
  • Item 6 – 2024 Committee Annual Task Lists
    • Presentation
  • Item 7 – 2023 Member Survey Results
    • Presentation
  • Item 8 – Break
  • Item 9 – Glacier Way Trailhead Improvement
    • Staff Report
    • Presentation
  • Item 10 – Management Update
    • Summer Operations – Registration Preview
    • Winter Operations Update
    • Chipping Program Changes Preview
  • Item 11 – Lunch Break
  • Item 12 – Executive Session (Closed to Members)
  • Item 13 – Capital Policies Update (2024 Strategic Objective)
    • Presentation
  • Item 14 – Adjournment
• February 15, 2024 – Amenity Access Policy Update Member Forum
  • Meeting time: 6:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access Policy Phase 3 Member Forum
  • Item 3 – Member Comments
  • Item 4 – Adjournment
• February 13, 2024 – Special Board Meeting 2024 Elections Timeline
  • Meeting time: 12:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Board of Directors 2024 Election Timeline
    • Staff/Committee Report
    • 2024 Elections Timeline
  • Item 3 – Member Comments
  • Item 4 – Executive Session (Closed to Members)
  • Item 5 – Adjournment
• January 26, 2024 – Regular Board Meeting
  • Meeting time: 9:00AM
  • Video
  • Agenda
  • Item 1 – Call to Order
    • Employee Appreciation: Felicia Bateman
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • November 14, 2023 Member Appeal Hearing Minutes (Revised)
    • November 17, 2023 Regular Board Meeting Minutes
    • December 4, 2023 Special Board Meeting Downhill Ski Lodge Minutes
    • December 6, 2023 Special Board Meeting Amenity Access Minutes
    • December 15, 2023 Regular Board Meeting Minutes
    • Executive Session Report
      • 11/14
      • 11/17
      • 11/28
      • 12/4
      • 12/6
      • 12/15
    • 5501 Report for November 2023
    • 2024-1 Resolution – Authorization for Lot Line Adjustment
      • Staff Report
      • Exhibit A 2024-1 Resolution
      • Exhibit B Town of Truckee LLA Documents
    • 2024 Replacement Reserve Fund Approval – Aspenware (Online Sales Platform)
      • Staff Report
      • Exhibit A – Invoice
    • Rescind Resolution 2021-3 Appointment of Assistant Treasurer & Signatory Authorization
      • Staff Report
      • 2021-3 Resolution
    • 2024 Commitee Chair Ratification
      • Staff Report
  • Item 4 – Committee Reports
    • Architectural Standards Committee 11/8/23, 11/15/23, 12/13/23
    • Covenants Committee 11/16/23
    • Elections Committee 12/5/23
    • Finance Committee N/A
    • Long-Range Planning Committee 10/19/23, 12/14/23
    • Giving Fund Committee 12/11/23
    • Trails & Open Space Committee 12/6/23
  • Item 5 – Committee 2024 Annual Task Lists
    • Presentation
  • Item 6 – Break
  • Item 7 – December Financial Update
    • Presentation
  • Item 8 – 2024 Golf Rates
    • Presentation
  • Item 9 – Capital Projects Update
    • Presentation
  • Item 10 – Glacier Way Parking Expansion Update
    • Presentation
    • Exhibit A – Site Plan with Former Plan and Tree Removal
    • Exhibit B – Clean Site Plan
  • Item 11 – Lunch Break
  • Item 12 – Capital Funds Policy Update
    • Presentation
  • Item 13 – Executive Session (Closed to Members)
  • Item 14 – Adjournment
• January 19, 2024 – Special Board Meeting Amenity Access Policy
  • Video
  • Meeting time: 12:00PM
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access Policy
    • Presentation
  • Item 3 – Member Comments
  • Item 4 – Executive Session (Closed to Members)
  • Item 5 – Adjournment
• January 19, 2024 – Executive Session
  • Agenda
  • Item 1 – Executive session (Closed to Members)
  • Item 2 – Adjournment
• January 9, 2024 – Special Board Meeting Member Appeal Hearing
  • Meeting time: 1:00PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Member Appeal Hearing
    • Presentation
    • Staff Report
    • Exhibit A
    • Exhibit B
    • Exhibit C
    • Exhibit D
    • Exhibit E
  • Item 3 – Member Comments
  • Item 4 – Executive Session (Closed to Members)
  • Item 5 – Adjournment
• December 21, 2023 – Special Downhill Ski Lodge Board Meeting
  • Meeting time: 12:00PM-1:15PM
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Downhill Ski Lodge Next Steps
    • Presentation
    • Resolution
  • Item 3 – Member Comments
  • Item 4 – Executive Session (Closed to Members)
  • Item 5 – Adjournment
• December 15, 2023 – Regular Board Meeting
  • Video
  • Agenda
  • Item 1 – Call to Order
    • Employee Appreciation: Dillon Brown, Arturo Castillo, Ana Salas Razon
      and Christen Holland
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • October 27, 2023 Regular Board Meeting Revised Minutes
    • November 14, 2023 Member Appeal Hearing Minutes
    • Executive Session Report
      • 10/27
      • 11/14
    • 5501 Report for October 2023
    • 2023-6 Resolution for Authorization of Transfer of Funds for 2024
    • Inspector of Elections and Accounting Firm for 2024 Board of Directors
      Election
    • 2023 Tahoe Donner Giving Fund Grant Recipients
    • Replacement Reserve Fund – Emergency Repair and Replacement of the
      Trout Creek Recreation Center Hydronic Snowmelt System
  • Item 4 – Committee Reports
    • Architectural Standards Committee 10/25/23
    • Covenants Committee 10/12/23
    • Elections Committee
    • Finance Committee 11/16/23
    • Long-Range Planning Committee
    • Giving Fund Committee 11/13/23
    • Trails & Open Space Committee 11/1/23
  • Item 5 – Committee Appointments
    • Presentation
    • Staff Report – Architectural Standards Committee
    • Staff Report – Covenants Committee
    • Staff Report – Elections Committee
    • Staff Report – Finance Committee
    • Staff Report – Giving Fund Committee
    • Staff Report – Long-Range Planning Committee
    • Staff Report – Trails and Open Space Committee
  • Item 6 – Committee 2024 Draft Annual Task Lists
    • Presentation
  • Item 7 – Break
  • Item 8 – November Financial Update
    • Presentation
  • Item 9 – Summer Amenities Review
    • Presentation
  • Item 10 – Ad Hoc Committee of the Board of Directors
  • Item 11 – Lunch Break
  • Item 12 – Executive Session (Closed to Members)
  • Item 13 – Adjournment
• December 6, 2023 – Amenity Access Policy Workshop
  • Video
  • Meeting time: 11:30AM-2:30PM
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access Policy – Guest Access
    • Presentation
  • Item 3 – Town of Truckee Capital Improvements
    • Town of Truckee Presentation from 11/17/23 Board Meeting
    • Letter to Town of Truckee regarding TSSA-1 Funds
  • Item 4 – Member Comments
  • Item 5 – Executive Session (Closed to Members)
  • Item 6 – Adjournment
• December 4, 2023 – Special Downhill Ski Lodge Board Meeting
  • Video
  • Meeting time: 5PM
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Downhill Ski Lodge
    • Presentation
    • Exhibit A – 5/28/21 BSA Conceptual Planning Presentation
    • Exhibit B – 4/23/22 Downhill Ski Lodge Sizing
    • Exhibit C – 3/24/23 Downhill Ski Lodge Update Presentation
    • Exhibit D – 3/24/23 TD Board Meeting BSA Presentation
    • Exhibit E – 9/28/23 2024 Capital Fund Budgets
    • Exhibit F – 10/12/23 2024 Budget Workshop
    • Exhibit G – BSA Memo
  • Item 3 – Member Comments
  • Item 4 – Adjournment
• December 4, 2023 – Executive Session
  • Agenda
  • Item 1 – Executive session (closed to members)
  • Item 2 – Adjournment
• November 28, 2023 – Executive Session
  • Agenda
  • Item 1 – Executive session (closed to members)
  • Item 2 – Adjournment
• November 17, 2023 – Regular Board Meeting
  • Agenda
  • Video
  • Item 1 – Call to Order
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • September 28, 2023 Special Joint Board Meeting Budget Workshop #2 Minutes
    • October 27, 2023 Regular Board Meeting Minutes
    • Executive Session Report Outs
      • 10/12/2023
      • 10/20/2023
    • 5501 Report for September 2023
    • October Financials
    • Resolution 2023-5 to Change Key Executive Role and Account Signatory
    • Replacement Reserve Fund Acceleration – Northwoods Furnace Replacement
      • Staff Report
      • Exhibit A – Estimate for Furnaces
      • Exhibit B – Estimate for Ductwork
  • Item 4 – Committee Reports
    • Architectural Standards Committee 10/11
    • Covenants Committee 9/14
    • Elections Committee 11/6
    • Finance Committee 10/19
    • Long-Range Planning Committee 8/10
    • Giving Fund Committee 10/9
    • Trails & Open Space Committee 9/6
  • Item 5 – Town of Truckee Update
    • Presentation
  • Item 6 – Break
  • Item 7 – Town of Truckee, Continued
  • Item 8 – Treasurer’s Report
    • Presentation
  • Item 9 – Management Update
    • Winter Operations Preview
    • Winter F&B Preview
    • Downhill Ski Lodge Special Meeting Announcement
    • Capital Improvement Update – Glacier Way Trailhead Expansion
  • Item 10 – 2024 Annual Strategic Objectives
    • Report
  • Item 11 – Committee Personnel Reports and Appointments Update
    • Presentation
  • Item 12 – 2024 Tahoe Donner Election Timeline and Procedures
    • Draft 2024 Election Timeline and Procedures
  • Item 13 – Lunch Break
  • Item 14 – Executive Session (Closed to Members)
  • Item 15 – Adjournment
• November 14, 2023 – Special Board Meeting Member Appeal Hearing
  • Agenda
  • Video
  • Item 1 – Call to Order
  • Item 2 – Member Appeal Hearing
    • Staff Report
    • Presentation
    • Exhibits A-E
  • Item 3 – Executive Session (Closed to Members)
  • Item 4 – Appeal Hearing, Continued
  • Item 5 – Member Comments
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• October 27, 2023 – Regular Board Meeting and Amenity Access Policy Workshop
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • September 22, 2023 Regular Board Meeting Minutes
    • Executive Session Report Outs
      • 9/22/2023
      • 10/10/2023
    • 5501 Report for August 2023
    • Application for Tahoe Donner Giving Fund Committee  – Karen Stine
      • Staff Report
      • Statement of Interest
    • Application for Trails and Open Space Committee – David Cahill
      • Staff Report
      • Statement of Interest
  • Item 4 – Committee Reports
    • Architectural Standards Committee 9/13, 9/27
    • Covenants Committee 8/10
    • Elections Committee N/A
    • Finance Committee 9/21
    • Long-Range Planning Committee N/A
    • Giving Fund Committee 9/11
    • Trails & Open Space Committee N/A
  • Item 5 – Employee/Workforce Housing Study and Action Plan Update
    • Presentation
    • Strategy Matrix
  • Item 6 – Tracked Excavator Masticator and Implements Purchase
    • Staff Report
    • Estimate
    • Grant Award
  • Item 7 – Break
  • Item 8 – Draft 2024 Annual Strategic Objectives
    • Presentation
  • Item 9 – September Financial Update
  • Item 10 – Board Guidance to the Committees
    • Committee Policy 2021-5
  • Item 11 – Management Update
    • Downhill Ski Lodge
  • Item 12 – Lunch
  • Item 13 – Board Meeting Schedule
    • Approved 2023-2024 Board Meeting Schedule
  • Item 14 – Amenity Access Policy Workshop
    • Presentation
  • Item 15 – Break
  • Item 16 – Continued Amenity Access Policy Workshop
  • Item 17 – Executive Session (Closed to Members)
  • Item 18 – Adjournment
• October 20, 2023 – Special Board Meeting 2024 Budget Approval
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – 2024 Budget Approval
    • Presentation
    • Staff Report from October 12
    • Exhibit A – Operating Fund Draft 2024 Budget
    • Exhibit B – 20 Year Capital Plan
    • Exhibit C – 10 Year Capital Improvement Plan (CIP)
    • Exhibit D – 2024 Capital Improvement Plan Project Sheet
    • Exhibit E – 10 Year Development Fund Investments Projection
    • Exhibit F – 30 Year Cash Flow
    • Exhibit G – AICPA
    • Exhibit H – 2024 RRF Budget Draft
    • Exhibit I – TDA Reserve Study
    • Exhibit J – 2024 New Equipment Fund
  • Item 3 – Member Comments
  • Item 4 – Consent Calendar
    • Replacement Reserve Fund Acceleration Cat 950 Loader
  • Item 5 – Lunch Break
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• October 12, 2023 – Joint Budget Workshop #3
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Consent Calendar
    • Replacement Reserve Fund Acceleration – Emergency Repairs Northwoods Clubhouse Main Water Line
  • Item 3 – 2024 Joint Budget Workshop
    • Presentation
    • Staff Report
    • Exhibit A – Operating Fund Draft 2024 Budget
    • Exhibit B – 20 Year Capital Plan
    • Exhibit C – 10 Year Capital Improvement Plan (CIP)
    • Exhibit D – 2024 Capital Improvement Plan Project Sheet
    • Exhibit E – 10 Year Development Fund Investments Projection
    • Exhibit F – 30 Year Cash Flow
    • Exhibit G – AICPA
    • Exhibit H – 2024 RRF Budget Draft
    • Exhibit I – TDA Reserve Study
    • Exhibit J – 2024 New Equipment Fund
  • Item 4 – Member Comments
  • Item 5 – Lunch Break
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• October 10, 2023 – Executive Session
  • Agenda
  • Item 1 – Call to Order/Call for Quorum
  • Item 2 – Executive session (closed to members)
  • Item 3 – Adjournment
• September 28, 2023 – Joint Capital Fund Budget Workshop #2
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – 2023-2024 Property Casualty and Workers’ Compensation Insurance Renewal
    • Presentation
    • Staff Report
    • Exhibit A – Proposed Schedule of Insurance
    • Exhibit B – Interwest Insurance Proposal
  • Item 3 – 2024 Joint Capital Fund Budget Workshop
    • Presentation
    • Exhibit
  • Item 4 – Member Comments
  • Item 5 – Lunch Break
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• September 22, 2023 – Regular Board Meeting
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy) Revised
    • August 10, 2023 Special Amenity Access and 2024 Budget Orientation Board Meeting Minutes
    • August 25, 2023 Regular Board Meeting Minutes
    • Executive Session Report Outs
      • 8/2/23
      • 8/25/23
    • 5501 Report for July 2023
    • August Financials
    • Replacement Reserve Fund – Trout Creek Recreation Center Gym-side HVAC Units Replacement
      • Staff Report
    • Replacement Reserve Fund – Northwoods Clubhouse HVAC Unit Replacement
      • Staff Report
      • HVAC Estimate
  • Item 4 – Committee Reports
    • Architectural Standards Committee 8/16, 8/30
    • Covenants Committee N/A
    • Elections Committee N/A
    • Finance Committee 7/17
    • Long-Range Planning Committee N/A
    • Giving Fund Committee 8/14
    • Trails & Open Space Committee 7/5
  • Item 5 – 2023 Update to the Reserve Study National Standards
    • Presentation
    • CAI Reserve Study Standards
  • Item 6 – Break
  • Item 7 – Management Update
    • Communications Preference Survey Results
    • Capital Projects Update
      • Euer Valley Restoration Phase I (Coyote Crossing)
      • The Lodge Parking and Walkway
      • Downhill Ski Lodge Replacement
      • Beach Club Marina Deck Expansion
  • Item 8 – Lunch
  • Item 9 – Executive Session (Closed to Members)
  • Item 10 – Adjournment
• September 20, 2023 – Amenity Access Policy Feedback
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access Policy Member Forum
  • Item 3 – Member & Director Comments
  • Item 4 – Adjournment
• September 14, 2023 – Joint Operating Fund Budget Workshop #1
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – 2024 Operating Fund Budget Workshop
    • Presentation
    • Summary Department Budgets 2024
  • Item 3 – Member Comments
  • Item 4 – Lunch Break
  • Item 5 – Executive Session (Closed to Members)
  • Item 6 – Adjournment
• August 25, 2023 – Regular Board Meeting
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – General Manager Transition
  • Item 3 – Member Comments
  • Item 4 – Consent Calendar
    • July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy)
    • July 28, 2023 Regular Board Meeting Minutes
    • Executive Session Report Outs
      • 7/13/23
      • 7/28/23
    • 5501 Report for June 2023
    • July Financials
    • Tahoe Donner Giving Fund 2023 Grant Approval
      • Memo to Board
    • Tahoe Donner Hiking Club Revised Bylaws
      • Staff Report
      • Revised Bylaws
    • Tahoe Donner Women’s 9 Hole Golf Club Revised Bylaws
      • Staff Report
      • Revised Bylaws
    • 2023-2024 Employee Health Benefits Renewal
      • Staff Report
      • Exhibit A
  • Item 5 – Committee Reports
    • Architectural Standards Committee 7/12/23
    • Covenants Committee 7/13/23
    • Elections Committee N/A
    • Finance Committee N/A
    • Long-Range Planning Committee 7/13/23
    • Giving Fund Committee 7/10/23
    • Trails & Open Space Committee N/A
  • Item 6 – Quarterly Treasurer’s Report
    • Q2 Report
  • Item 7 – Covenants Committee Charter
    • Staff Report
    • Exhibit A – Proposed Charter
    • Exhibit B – Comparison Chart
    • Exhibit C – Existing Charter
  • Item 8 – Break
  • Item 9 – Management Update
    • Downhill Ski Lodge Update
    • Winter Season Pass and Program Rates
    • Amenity Access Process Update
    • Summer Food & Beverage Update
  • Item 10 – Lunch
  • Item 11 – Executive Session (Closed to Members)
  • Item 12 – Adjournment
• August 10, 2023 – Joint Meeting: Amenity Access Policy + 2024 Budget Orientation Workshop
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access
    • Presentation Phase 2
  • Item 3 – Member Comments
  • Item 4 – Lunch Break
  • Item 5 – 2024 Budget Orientation
    • Presentation
  • Item 6 – Executive Session (Closed to Members)
  • Item 7 – Adjournment
• July 28, 2023 – Regular Board Meeting
  • Video
  • Agenda
  • Item 1 – Call to Order
    • Employee Recognition: Elvira Bannon, Robert McClendon and Christen Holland
  • Item 2 – Member Comments
  • Item 3 – Consent Calendar
    • June 20, 2023 Special Board Meeting Minutes (Amenity Access Policy)
    • June 23, 2023 Regular Board Meeting Minutes
    • June 25, 2023 Annual Membership Meeting Minutes
    • Executive Session Report Outs
      • 6/20/23
      • 6/23/23
    • 5501 Report for May 2023
    • 2023 Approved Replacement Reserve Fund Project – Trout Creek Remodel Construction Project
      • Exhibit A
    • Tahoe Donner Mah Jongg Club
      • Staff Report
      • Bylaws
  • Item 4 – Committee Reports
    • Architectural Standards Committee 6/14/23, 6/28/23
    • Covenants Committee 6/8/23
    • Elections Committee N/A
    • Finance Committee 5/18/23, 6/16/23
    • Long-Range Planning Committee 5/9/23, 6/8/23
    • Giving Fund Committee 6/12/23
    • Trails & Open Space Committee 6/7/23
  • Item 5 – Covenants and Architectural Standards Committee Membership
    • Staff Report Covenants Committee Recommendation
    • Staff Report ASC Member Status Change
  • Item 6 – Adoption of Proposed Changes to the Architectural Standards Fee Schedule
    • Staff Report
    • Presentation
    • Exhibit A
    • Exhibit B
    • Exhibit C
  • Item 7 – General Manager Update
    • Capitol Projects Update
    • Land Management Update
    • July 4th Private Amenity Utilization Recap
  • Item 8 – Break
  • Item 9 – Financial Update
    • Presentation
  • Item 10 – Lunch
  • Item 11 – Adoption of 2024 Budget Process
    • Presentation
  • Item 12 – Executive Session (Closed to Members)
  • Item 13 – Adjournment
• July 13, 2023 – Amenity Access Policy Workshop
  • Video
  • Agenda
  • Item 1 – Call to Order
  • Item 2 – Amenity Access
    • Presentation Phase 2
  • Item 3 – Member Comments
  • Item 4 – Break
  • Item 5 – Executive Session (Closed to Members)
  • Item 6 – Adjournment