2023-2024

Roberts Rule of Order, a universal guide for conducting meetings. The Speak Your Peace campaign, launched by Tahoe Truckee Community Foundation in 2012, focuses on treating our neighbors, our family, ourselves, and strangers with respect and honor. Review the nine tools of Speak Your Peace.

Upcoming regular board meetings:

October 27
November 17
December 15

September 28, 2023 – Joint Capital Fund Budget Workshop #2
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – 2023-2024 Property Casualty and Workers’ Compensation Insurance Renewal
- Item 3 – 2024 Joint Capital Fund Budget Workshop
  - Presentation
  - Exhibit
- Item 4 – Member Comments
- Item 5 – Lunch Break
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
September 22, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy) Revised
  - August 10, 2023 Special Amenity Access and 2024 Budget Orientation Board Meeting Minutes
  - August 25, 2023 Regular Board Meeting Minutes
  - Executive Session Report Outs
    - 8/2/23
    - 8/25/23
  - 5501 Report for July 2023
  - August Financials
  - Replacement Reserve Fund – Trout Creek Recreation Center Gym-side HVAC Units Replacement
    - Staff Report
  - Replacement Reserve Fund – Northwoods Clubhouse HVAC Unit Replacement
    - Staff Report
    - HVAC Estimate
- Item 4 – Committee Reports
  - Architectural Standards Committee 8/16, 8/30
  - Covenants Committee N/A
  - Elections Committee N/A
  - Finance Committee 7/17
  - Long-Range Planning Committee N/A
  - Giving Fund Committee 8/14
  - Trails & Open Space Committee 7/5
- Item 5 – 2023 Update to the Reserve Study National Standards
  - Presentation
  - CAI Reserve Study Standards
- Item 6 – Break
- Item 7 – Management Update
  - Communications Preference Survey Results
  - Capital Projects Update
    - Euer Valley Restoration Phase I (Coyote Crossing)
    - The Lodge Parking and Walkway
    - Downhill Ski Lodge Replacement
    - Beach Club Marina Deck Expansion
- Item 8 – Lunch
- Item 9 – Executive Session (Closed to Members)
- Item 10 – Adjournment
September 20, 2023 – Amenity Access Policy Feedback
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Amenity Access Policy Member Forum
- Item 3 – Member & Director Comments
- Item 4 – Adjournment
September 14, 2023 – Joint Operating Fund Budget Workshop #1
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – 2024 Operating Fund Budget Workshop
  - Presentation
  - Summary Department Budgets 2024
- Item 3 – Member Comments
- Item 4 – Lunch Break
- Item 5 – Executive Session (Closed to Members)
- Item 6 – Adjournment
August 25, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – General Manager Transition
- Item 3 – Member Comments
- Item 4 – Consent Calendar
  - July 13, 2023 Special Board Meeting Minutes (Amenity Access Policy)
  - July 28, 2023 Regular Board Meeting Minutes
  - Executive Session Report Outs
    - 7/13/23
    - 7/28/23
  - 5501 Report for June 2023
  - July Financials
  - Tahoe Donner Giving Fund 2023 Grant Approval
    - Memo to Board
  - Tahoe Donner Hiking Club Revised Bylaws
    - Staff Report
    - Revised Bylaws
  - Tahoe Donner Women’s 9 Hole Golf Club Revised Bylaws
    - Staff Report
    - Revised Bylaws
  - 2023-2024 Employee Health Benefits Renewal
    - Staff Report
    - Exhibit A
- Item 5 – Committee Reports
  - Architectural Standards Committee 7/12/23
  - Covenants Committee 7/13/23
  - Elections Committee N/A
  - Finance Committee N/A
  - Long-Range Planning Committee 7/13/23
  - Giving Fund Committee 7/10/23
  - Trails & Open Space Committee N/A
- Item 6 – Quarterly Treasurer’s Report
  - Q2 Report
- Item 7 – Covenants Committee Charter
- Item 8 – Break
- Item 9 – Management Update
- Item 10 – Lunch
- Item 11 – Executive Session (Closed to Members)
- Item 12 – Adjournment
August 10, 2023 – Joint Meeting: Amenity Access Policy + 2024 Budget Orientation Workshop
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Amenity Access
  - Presentation Phase 2
- Item 3 – Member Comments
- Item 4 – Lunch Break
- Item 5 – 2024 Budget Orientation
  - Presentation
- Item 6 – Executive Session (Closed to Members)
- Item 7 – Adjournment
July 28, 2023 – Regular Board Meeting
- Video
- Agenda
- Item 1 – Call to Order
  - Employee Recognition: Elvira Bannon, Robert McClendon and Christen Holland
- Item 2 – Member Comments
- Item 3 – Consent Calendar
  - June 20, 2023 Special Board Meeting Minutes (Amenity Access Policy)
  - June 23, 2023 Regular Board Meeting Minutes
  - June 25, 2023 Annual Membership Meeting Minutes
  - Executive Session Report Outs
    - 6/20/23
    - 6/23/23
  - 5501 Report for May 2023
  - 2023 Approved Replacement Reserve Fund Project – Trout Creek Remodel Construction Project
    - Exhibit A
  - Tahoe Donner Mah Jongg Club
    - Staff Report
    - Bylaws
- Item 4 – Committee Reports
  - Architectural Standards Committee 6/14/23, 6/28/23
  - Covenants Committee 6/8/23
  - Elections Committee N/A
  - Finance Committee 5/18/23, 6/16/23
  - Long-Range Planning Committee 5/9/23, 6/8/23
  - Giving Fund Committee 6/12/23
  - Trails & Open Space Committee 6/7/23
- Item 5 – Covenants and Architectural Standards Committee Membership
  - Staff Report Covenants Committee Recommendation
  - Staff Report ASC Member Status Change
- Item 6 – Adoption of Proposed Changes to the Architectural Standards Fee Schedule
- Item 7 – General Manager Update
- Item 8 – Break
- Item 9 – Financial Update
  - Presentation
- Item 10 – Lunch
- Item 11 – Adoption of 2024 Budget Process
  - Presentation
- Item 12 – Executive Session (Closed to Members)
- Item 13 – Adjournment
July 13, 2023 – Amenity Access Policy Workshop
- Video
- Agenda
- Item 1 – Call to Order
- Item 2 – Amenity Access
  - Presentation Phase 2
- Item 3 – Member Comments
- Item 4 – Break
- Item 5 – Executive Session (Closed to Members)
- Item 6 – Adjournment

Customer Service

2023-2024