Planning for Capital Improvements at Tahoe Donner



How are Capital Improvements paid for?

Tahoe Donner was created over 40 years ago. Over time, infrastructure has aged and member preferences have changed, reflecting the demographics of a younger and more family-oriented membership. To counter the deterioration of aging infrastructure and reflect the values expressed in our Strategic Plan, Tahoe Donner created the Development Fund for capital improvements. Instead of funding capital improvements through special assessments, Tahoe Donner sets aside $250 of each member’s annual assessment in the Development Fund, which avoids financial surprises for members and provides sustainable financial support for capital improvements.

How is the Development Fund spent?

Ideas for improvement come from many sources.

  • Members who use Tahoe Donner amenities provide feedback about deficiencies they see, such as the deterioration of the older locker rooms at Trout Creek.
  • Staff documents “pinch-points,” such as the lack of sufficient parking during peak use periods.
  • Members experience attractions at other locations and express their desire to see them at Tahoe Donner.
  • Repair costs grow so large that a total replacement is more prudent. An example of this would be the Alder Creek Adventure Center replacing the Cross Country/Equestrian Center.
  • Regulatory or technology changes provide an opportunity for cost savings such as the addition of solar power.
  • All of these ideas are evaluated and balanced against the funds available in the Development Fund. Those ideas that provide the greatest benefit for members are prioritized in a list and presented to the board by staff and the member-volunteer General Plan Committee (GPC). Over the last 10 years, more than $16.4 million of major improvements have been made to Tahoe Donner assets by this process.

Why create a new Capital Projects Spending Process?

Over the last three months, the GPC and staff, assisted by members with specific expertise in capital planning, documented a new Capital Projects Spending Process (CPSP). The starting point of this documentation was the work plans that Tahoe Donner has used successfully for years. The end point is a structured, informed and transparent process for taking capital projects from idea to completion. This ensures comprehensive evaluation during project development, accountability for the investment of time and finances, and ongoing transparency for members and other stakeholders.

What is the new CPSP?

The CPSP is a “stage-gate” business process where the necessary tasks are grouped into stages that must be completed in order to trigger the next gate of funds needed to proceed. The GPC, staff and board of directors uses this method to provide clarity and accountability for all stakeholders.

The CPSP has six stages, which are shown in the infographic below this article or you may download it here:

  1. Idea generation
  2. Project selection
  3. Conceptual design
  4. Final design
  5. Construction
  6. Post-project review

To reduce confusion, the CPSP also contains clear definitions of terms. When a member sees the word “estimate” or “quote” they will realize that the finalized and defined costs and schedules have not yet been determined. Those of us who have done home improvements know that the scope and costs of our projects change as we learn about challenges and opportunities. Only when we have the final design and scope in hand with hard quotations from vendors can we have a dependable budget of time and money.

What does the new CPSP do for me?

Tahoe Donner is currently redesigning its website. Included in the new website will be a way to easily track the progress of capital improvement projects. At the same time, other communications such as email, the Tahoe Donner News magazine, town hall meetings, and more will be used to inform members and other stakeholders.

In the meantime, the current website contains the Strategic Plan, the detailed Capital Projects Spending Process flowchart (at right), and soon the Land Management Plan will be added. All new projects will be evaluated to be consistent with these overarching visions.

The GPC is beginning the work on master plans for each amenity which will involve input and feedback from members. These will also provide guidance for project selection. For example, the Downhill Ski Area’s focus as “The Best Place to Begin” helped direct the installation of snowmaking to its Learning Center. Once the new master plans are completed, they will be available on the website.

Your participation in the capital projects spending and planning processes is essential in keeping Tahoe Donner the vibrant mountain community that we all love. If you’d like to volunteer to be involved on a GPC Task Force, please contact either Dwight Walker or Michael Sullivan at GPC@tahoedonner.com.

See the infographic below for an overview of the process; or download a PDF here.

More information on Capital Projects can be found here.

Capital Projects Spending Process

May 7, 2016


Candidates Announced for 2016 Election



Your Vote. Your Voice.

Voting is one of the most important privileges we have as American citizens, and also a privilege that comes with being a member of Tahoe Donner Association. Next month, the 2016 Tahoe Donner election will take place for two directors, and we want to remind you of the importance of your vote.

The following candidates have submitted their applications in a timely manner to run for the two available seats on the Tahoe Donner board of directors. All six have been verified as eligible to stand for election:

  • Kenneth Knutsen
  • Darius Brooks
  • Jeff Schwerdtfeger
  • Courtney Murrell
  • James Stang

These individuals have submitted candidate statements, which are posted online for member review. The statements will also be included in the voter packets, which will be mailed by May 23.

Mark your calendar now for the Candidates’ Night forum, scheduled for June 4. It will take place at the Northwoods Clubhouse from 7-9 p.m. This is the candidates’ opportunity to present their views and positions regarding the guidance of your homeowners association. You will be able to ask questions to help you make an informed vote. Candidates’ Night will also be recorded and posted online in the days following the event.

Additionally, a Meet and Greet will take place on June 17, from 5 – 7:30 p.m. on the porch at The Lodge Restaurant & Pub. This will be an informal evening allowing members to meet, ask questions, and have conversations with the candidates. Light refreshments will be served.

Voting helps to guide association policy and the future of your community. It is an important aspect of community living. According to our election rules, Tahoe Donner must receive a quorum of 25%. Typically, our voter turnout hovers very close to that number. Together, we can raise that percentage. Don’t forget to vote, and remind your neighbors to do so as well next month in this important election.

The deadline for ballots to be received by mail is June 24; ballots may also be delivered in person, with a photo I.D., from 10 – 11:30 a.m. on June 26 at the annual membership meeting at Northwoods Clubhouse. The winning candidates, as tabulated by the Inspector of Elections, will be announced at that meeting. When returning your ballot, be sure to sign the outer envelope or your vote cannot be counted. Watch your email inbox and Tahoe Donner News for more election information over the next several weeks.

Remember, your vote is your voice.

More information:

May 5, 2016

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Construction Begins Soon



The Town of Truckee has several projects scheduled on the streets in Tahoe Donner, as well as downtown Truckee which may impact travel through detours and travel time.

Tahoe Donner Trail (Class 1) Project

Work will resume on the trail in late May/early June. Much of Phase 2 of the project was completed prior to snowfall this last fall and this summer the trail will be completed with the bridge over Trout Creek and other trail amenities such as trash receptacles and pet waste stations. Be on the lookout for the Town to announce a ribbon cutting ceremony at some point in the summer.

Paving and Drainage Project

A pavement overlay is scheduled for the Northwoods Boulevard loop, Fjord Road and Alder Creek Road from Fjord Road to Hwy 89. Drainage improvements are also proposed at various locations on these streets as a part of the project prior to the pavement overlay. The work will most likely occur in late summer/early fall.

Slurry Seal Project

The Tahoe Donner streets that are scheduled to receive a slurry seal in late summer/early fall are highlighted in the map below. A more detailed schedule and notifications of the work will be provided by the Town during the project.

COV_2016_TahoeDonnerArea

For a construction map of the slurry projects for all of Truckee, click here.

The Town of Truckee also has a few larger construction projects that will not directly impact Tahoe Donner but will impact traffic in the downtown and SR 89 area:

Brickelltown Streetscape Project

Project will construct streetscape improvements from the McIver Roundabout to the limits of the recently completed Phase 1, including new sidewalks, landscaping, lighting, crosswalks, repaving Donner Pass Road, undergrounding of utilities, and parking improvements on the north and south side of Donner Pass Road. Construction has started and will include both day and night work. More information on the construction schedule may be found here: townoftruckee.com/departments/redevelopment/brickelltown-streetscape-project

West River Widening and Bike Lane Project

Project will reconstruct and widen West River Street from Riverside Drive to Placer County. Construction will likely start in June and will take 2-3 months to complete. Most work will be done at night.

State Route 89 Mousehole Pedestrian/Bicycle Tunnel Project

Work on this project to complete the paths leading to the tunnel, the transit shelter, and other miscellaneous items will start in May and will likely be complete in July. Work will mostly occur in the shoulder and traffic delays should be minimal. For more information on Town of Truckee projects visit: townoftruckee.com/departments/engineering/town-capitalimprovement-projects-cips-

Water Upgrades

In addition to Town of Truckee, TDPUD and Aspen Developers are currently planning to upgrade the following:

In the orange highlighted areas below on the map, and starting on May 9 and finishing around June 17th, open trenching and slip-lines will be underway at the Southwest corner of Trout Creek Recreation Center parking lot (consuming approximately 35 parking stalls with staging and trenching), with excavation extending down to the Ball Shack, with slip-line installation under the adjacent cart path, and excavation alongside portions of cart path below the pool and playground area, then slip-lining up into the Condos, located between Z’s Market and The Lodge.  These improvements will require above-ground temporary water supply, and a temporary water disconnect on specific dates, to be further scheduled and communicated with Pool Maintenance and Trout Creek Staff.

In the yellow highlighted areas below on the map, TDPUD and Aspen Developers will also open trenches along Northwoods Blvd, between Julian Avenue and the unpaved parking lot at far end of driving range (at Nature Loop parking). Click to download the map. This scope is anticipated to be completed around our July 2-3 concerts. Although construction equipment and materials will be present, TDPUD aims to maintain parking lot access and adjacent on-street parking needs for our events.

tdpud

May 4, 2016

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New Boat Launching Policy

Tahoe Donner Beach Club Marina

Boat Launch Rules

We will resume trailered boat launching at the marina this summer. The information we gathered through the town hall meeting and survey process this past February was very valuable in helping us understand what is important to our membership. Over the past few months all the feedback was reviewed by staff and the board of directors resulting in board action at its meeting on Friday, April 22. The board approved procedures and protocols to begin with this season’s marina opening. Please review the boat ramp rules below and contact the Beach Club Marina staff at 530-587-9460 if you have any questions.

Members who wish to launch a trailered vessel at the Beach Club Marina are required to register the vessel with Tahoe Donner.

To register:

  • Bring a copy of your vessel registration
  • Bring proof of insurance for your vessel with Tahoe Donner named as additionally insured
  • Be prepared to sign a release of liability waiver

Once your registration is complete, a sticker will be issued which you will present to the marina staff at time of launch. Marina staff will direct you on where to affix your sticker on your boat.

There are three ways to register your vessel:
You may download a copy of the agreement form or register online.

  • At Member Services: You may register in person by bringing the above stated documents to Member Services in the Northwoods Clubhouse. Save time by downloading the form and filling it out in advance. You will receive a 2016 sticker to affix to your boat on the driver’s side.
  • Online: If you register online, bring the above stated documents to Member Services in the Northwoods Clubhouse or to the Beach Club Marina boat ramp. Those who register online do not need to bring a signed copy of the agreement form, as your digital signature will be recorded. You will receive a 2016 sticker to affix to your boat on the driver’s side.
  • At the Beach Club Marina: While you can register here, it is encouraged that you register at Member Services or online well in advance of your first boat outing to avoid confusion, congestion, and delay at the Beach Club. If you do decide to register at the Beach Club Marina, bring the above stated documents and the signed boat agreement form (download here). You will receive a 2016 sticker to affix to your boat on the driver’s side.

• The launch area will be staffed with personnel dedicated to direct traffic and monitor activity in the launch area. Please follow the directions of the ramp monitor at all times.
• Launching and loading your vessel requires two people. Solo launching/loading is not permitted. There must be two people: one to observe the ramp and launch zone for pedestrians and other hazards, and the other to manage the tow vehicle. Marina staff may not drive either the vessel or the tow vehicle, nor may they be the observation person.
• All members or guests on board are charged a daily access fee, even if they do not plan to use other Beach Club facilities.

Again, please feel free to contact the Beach Club manager, Ali Kovach, at 530-587-9460 with any questions concerning the changes to the launch policies.

April 25, 2016

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Summer Concert on the Green 2016



Summer Concert on the Green, July 2 – 3

This year Summer Concert on the Green is bigger and better than ever! Instead of one night of entertainment, it’s now two nights! Buy tickets for both nights or just the night you’d like to attend.

On July 2, day 1, of Summer Concert on the Green, we’re featuring Eagles tribute band, Desperado, and Elton John tribute band, Kenny Metcalf as Elton & The Early Years Band. Gates will open at 5 p.m. and the concert is scheduled to start at 6 p.m.

On July 3, day 2, concert goers will enjoy Journey tribute band, Evolution, and U2 tribute band, Hollywood U2. Gates will open at 5 p.m. and the concert is scheduled to start at 6 p.m.

You may have seen some of these tribute acts in the past, but you’ll be awed by their enthusiasm, energy and the likeliness of the artists they are portraying. At every performance, audience members will be struck at first by the incredible rendition of those oh-so-familiar songs the world has come to love. Both days of Summer Concert on the Green take place at Tahoe Donner’s driving range, on a gentle slope surrounded by giant pines. Performers often say that it is one of the more beautiful and relaxed settings they have ever played. Guests can come along and enjoy the music, food and drinks in a wonderful outdoor location.

TICKETS ARE ON SALE NOW!
Buy tickets for Day 1, July 2 – Eagles and Elton John tribute bands
Buy tickets for Day 2, July 3 – Journey and U2 tribute bands

When purchasing online, consider a donation to the Tahoe Donner Giving Fund. Even a $1 donation can help fund a scholarship for a local graduate in need.

Summer Concert on the Green sells out almost every year. To ensure you have a ticket, buy in advance. In the event we do not sell out, tickets will be available the day of for $5 more per person.

Tahoe Donner’s Driving Range is located adjacent to Trout Creek Recreation Center at 12790 Northwoods Blvd., Truckee, 530-587-9400.

April 11, 2016

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Our Communication Process

How do we communicate with Tahoe Donner members? How do homeowners give us their feedback? Take a look at this infographic.

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Early Spring Trail Use

Help keep our trails in great shape.

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North Tahoe Training Officers Regional Wildland Drill (NTTOA) June 7

An interagency wildland incident drill is scheduled for Tuesday, June 7.

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Sierra 4X4 Trails & Ales

Join us for the 2016 Sierra 4x4 Trails and Ales event!

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