Election Key Dates and Procedures

Proof of ownership (a copy of the recorded deed) and a conflict of interest statement are required with the submission of candidacy applications.

Nominations will be evaluated by the Elections Committee consistent with the Association Election and Voting Rules Sec. 2.1.2. The Elections Committee will confirm with the Association Accounting Department that the ownership documentation provided by the candidate is consistent with Accounting’s ownership records.

Responses will be communicated to the candidates by email within seven days of application submission, acknowledging receipt and confirming whether or not the candidate is eligible to run for the board. If a candidate is determined to be not eligible the candidate will be provided with Internal Dispute Resolution procedures.

MEMBERS ADVOCATING A POINT OF VIEW: VERIFICATION FORM
Non-candidate members may advocate a point of view related to the 2024 Director Election via any of the following means:
• Submit a Director Election Statement that will go on tahoedonner.com/boardelections and in the ballot packet mailed to members
• Provide a 2024 Director election-related personal website link that will go on the Tahoe Donner Elections website
• Speak at the June 4 Director Election Forum following the candidates

In order to be eligible to participate in this manner, non-candidate members must complete a Member Advocating a Point of View Verification Form, which will be available on tahoedonner.com/elections starting on March 14. The Elections Committee will receive forms at electionscommittee@tahoedonner.com. Forms must be submitted electronically in PDF format. The close of submitting forms is at 10:00AM on April 15, 2024.

Members advocating a point of view verification forms will be evaluated by the Elections Committee consistent with the Bylaws Article III, Section 4. The Elections Committee will confirm with the Association Accounting Department that the ownership documentation provided by the member advocating a point of view is consistent with Accounting’s ownership records.

Responses will be communicated to the member advocating a point of view by email within seven days of verification form submission, acknowledging receipt and confirming whether or not the member advocating a point of view satisfies the eligibility requirements. If a member advocating a point of view is determined to be not eligible, the member advocating a point of view will be provided with Internal Dispute Resolution procedures.

Each candidate and each member advocating a point of view may, but is not required to, submit a Director Election Statement that is reasonably related to the election. The statements must be in PDF format and sent to electionscommittee@tahoedonner.com. The Director Election Statements will be included in the voter packet mailed to members containing the election ballot and will be posted to the Tahoe Donner Elections website. The printed copies that go in the voter packet will be in black and white.

• Specifications: Director Election Statements shall not, when printed, exceed two 8½” x 11″ pages. If the PDF statement exceeds two printed pages the Director Election Statement will be deemed to be only the first two printed pages.

• When provided to members in the voter packet and on the Elections website a disclaimer will be presented separately by the Association that “pursuant to California law, the Association is not permitted to edit or redact any content from the Director Election Statements. The author of each Director Election Statement, and not the Association, is responsible for the content of his or her Director Election Statement”.

• By submitting a Director Election Statement, all candidates and members advocating a point of view accept full responsibility for its content and agree to indemnify the Association and its agents and representatives for any and all damage arising from or related to any such content. It is each Member’s responsibility to confirm that his or her Director Election Statement was received by the Association.

• Each candidate and each member advocating a point of view may, but is not required to, provide a URL to a personal website reasonably related to the election and his or her name and email address. Email this to electionscommittee@tahoedonner.com. If provided, the URL, name and email address will be posted to the Tahoe Donner Elections website.

• Any non candidate member who wishes to speak at the June 4 Director Election Forum must so notify the Elections Committee along with his or her name and contact information by email to electionscommittee@tahoedonner.com

• Any candidate who wishes to withdraw is asked to notify the Elections Committee by this date.

The event will be moderated by the Inspector of Election and will focus on topics submitted by members by the May 22 5PM due date at electionscommittee@tahoedonner.com.

The Annual Membership meeting will be held from 10AM to 12PM. Personally delivered ballots are accepted at the Annual Membership meeting from 10AM to 11:30AM, at which time voting in the Director Election will conclude. Replacement ballots will be available until the conclusion of voting. The Inspector of Election or his appointed assistant will attend to oversee the voting process. At least one member of the Elections Committee will be in attendance.

Prior to the conclusion of the meeting, if a 25 percent quorum is achieved and the election results are certified by the Inspector of Elections or his appointed assistant, results (including vote count) are announced at the meeting and communicated to the membership via e-mail blast, Tahoe Donner media boards, and Tahoe Donner News.

If less than 25 percent of the voting power of the Association, the quorum requirement, has submitted valid ballots, the failure to achieve a quorum will be announced (but not the vote tally), and the meeting, along with the culmination of the Election, will be adjourned to the following morning.