Finance
The Finance Committee provides financial advice, analysis and information to the board of directors to enable the board to make sound business decisions. The committee focuses on recurring tasks such as the audit and the annual budget review, and special tasks such as major capital expenditures.
- Meeting Schedule
The Finance Committee typically meets on the second Thursday of the month at Northwoods Clubhouse at 3PM.
Schedule:
Meeting Calendar (3 Year Outlook)
Next Meeting Dates:
- February 13, 2020 at 3PM
- March 12, 2020 at 3PM
- April 9, 2020 at 3PM
- May 14, 2020 at 3PM
- June 11, 2020 at 3PM
- July 16, 2020 at 3PM
- Supporting Docs
Finance Committee Org Chart 2020
2020 Finance Committee Task List
Meeting Agendas and Documents
Reference Documents
A California Minimum Wage Schedule
B 2019 Budget Report 2020 Budget Report
C 2019 Budget Summary Presentation 2020 Budget Summary Presentation
E Operating Fund – 11 Years Actual and CY Budget by Department – PDF (for Excel version,contact Director of Finance)
July 16, 2020 Meeting
June 11, 2020 Meeting
Finance Committee Recurring and Special Tasks Matrix
April 9, 2020 Meeting
_Item 5 Approval of Agenda
_Item 6 Approval of Committee Draft Report on March 12 Meeting
_Item 8.b FC 2020 List of Recurring and Special Tasks
_Item 10.a.1 review last year’s Annual Report 2018 report here
_Item 10.b Investment Policy Resolution Final Draft IP Resolution mark-up version
_Item 11.a Building Replacement Reserving Memo
March 12, 2020 Meeting
_Item 2 Approval of Agenda
_Item 3 Approval of Committee Draft Report FC-Report
_Item 6a2 FC Task List Draft
_Item7c Annual Audit and Annual Report, Discussion Drafts New Formats, review 2018 report here
_Item 7e Investments 2019 Report Draft
February 13, 2020 Meeting
__Item 2 Approval of Agenda
January 16, 2020 Meeting
__Item 2 Approval of Agenda
__Item 4a Charter Changes Memo Charter v4 Markup
__Item 5a Follow-up Q&A, Breakout of General Department Review
__Item 5b Follow-up Q&A, Summer 2019 Amenities Financial Review
__Item 61 5501 Committee Report on November 2019
__Item 7a November Financials December Preliminary Financials
December 12, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 Approval of Committee Report on FC’s November 14, 2019 Meeting
__Item 7a GPC Liaison Report (Dundas/Miller) – Verbal For Ref: GPC 12/2 Meeting Agenda
__Item 7b 5501 Meetings
Upcoming 5501 Meeting Dates: Dec23 (Dundas) Jan28( ) Feb25( ) Mar24( )
__Item 8a i Financial Report October 2019
__Item 8a ii Preliminary Financial update November 2019
__Item 8a iii YE December 2019 Financial Forecast
__Item 8b Investment Policy Revision Discussion InfoPaper
__Item 8c Breakout of General Department Review
__Item 8d Summer 2019 Amenities Financial Review
__Item 8e Snowmaking Impact on Winter Amenity Financial Performance
Link To XC Snowmaking Presentation FC initial analysis of XC Snowmaking
December 9, 2019 Meeting – Investments Working Group
___Agenda
November 14, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 October 10, 2019 Finance Committee Meeting Report
__Item 5c 2020 FC Meeting Draft Calendar
__Item 6b Current Finance Committee Charter
__Item 7bi 5501 August 5501 September
__Item 8a Finance Report September 2019 Preliminary October 2019
__Item 8b YTD Sep2019 Capital Funds Expenditures
__Item 8d 2020 Budget Report Draft
October 10, 2019 Meeting
September 12, 2019 Meeting
August 8, 2019 Meeting
__Item 2 Approval of Agenda
__Item 6a Status update on RFP for Audit/Tax services
__Item 8a Financial Updates – June Q2 Briefing June Financials July Prelims Aug-Dec
__Item 8b Capital Funds Quarterly Update – Capital Briefing Capital Details
__Item 8c 2020 Budget Planning – 8/1 Email to FC and B2B5yr Schedule Strategic Planning Guidance Draft 7.27.219 Board Meeting 2020 Timeline Draft
__Item 8d Financial Planning and Analysis software briefing memo FP&A Garner Report Info Adaptive Insights Video Host Analytics Video Planning Maestro Video Planning Maestro Video2
Planning Maestro Demo Video Series
Connect, Sync, and Model: https://centage-1.wistia.com/medias/no1v8fub7u
Collaborative Budgeting and Planning: https://centage-1.wistia.com/medias/xh9b8c74u6
Financial Intelligence and Automation: https://centage-1.wistia.com/medias/xklc41sw55
Analytics and Reporting: https://centage-1.wistia.com/medias/h76jq7ito9
July 11, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 Approval of Committee Report of June 13, 2019 Meeting
__ Item 6b Pricing Elasticity, Cross Country Ski
__Item 8a June 2019 Preliminary Financial Results May 2019 Financial Report
__Item 8c 2020 Budget Process – 2019 Strategic Planning Guidance 2019 Board Drivers 2020 Timeline Draft
__Item 8d Financial Planning and Analysis Software discussion
June 13, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 Approval of Committee Report of May 9, 2019 Meeting
__Item 5a 5501 Subcommittee participation/meeting schedule dates
__Item 6a 2019 Audit/Tax Services – Request for Proposal (RFP) Planning
__Item 7a GPC Liaison Report – Verbal
__Item 7b 5501 Subcommittee Report on April FS – Hunter/DFA
__Item 7c May 2019 Preliminary Financials April 2019 Financial Report
__Item 7d Pricing elasticity of all amenities
__Item 7e Winter Amenities Financial Review Preview:Summer 10yrs and 2019 Budget
__Item 7f Legal Expense Review
__Item 7g Review of Board’s proposed Charter changes Current Finance Committee Charter
Original Board Document for Charters Current Committees Resolution 2008-2
__Item 7h 2020 Budget Process – 2019 Strategic Planning Guidance 2019 Board Drivers 2020 Timeline Draft
May 9, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 Approval of Committee Report of April 11, 2019 Meeting
__Item 6a GPC Liaison Report – Verbal
__Item 6b 5501 Report on March
__Item 6c DSL Financial Analysis Support to the GPC
__Item 7a April 2019 Prelims March 2019 Report
__Item 7b Ski season demand pricing impact – DHSki Report on Peak
__Item 7c Financial Impact of Public use of Amenities – DHSki Draft Report
__Item 7d Review of Board’s proposed Charter Changes Current Finance Committee Charter
Original Board Document for Charters Current Committees Resolution 2008-2
__Item 7e 2019 Audit/Tax Services – Request for Proposal (RFP) Planning
April 11, 2019 Meeting
__Item 2 Approval of Agenda
__Item 3 Approval of Committee Report of March 14, 2019 Meeting
__Item 5a Finance Committee Annual Planner
__Item 5b 5501 Review Meetings Schedule
__Item 6a GPC Liaison Report – Verbal (click here for GPC 4/1 meeting minutes draft)
__Item 6b 5501 Report on February
__Item 7aiii1 Investments 6 items for draft charter
__Item 8a March 2019 Prelims February 2019 Report
__Item 8b 2018 Annual Report Draft 2018 Annual Report Final Draft
__Item 8c CPI Modeling Project
__Item 8d Capital Activity Jan/Feb 2019 Development Fund CFP 3.29.2019 Draft
March 14, 2019 Meeting
__Item 2 Agenda and OrgChart
__Item 3 FC Meeting 2/14/2019 Minutes Final Draft
__Item 7a 2018 Audit Report Final Draft
__Item 7b1 February 2019 Preliminary Results
__Item 7b2 January 2019 Financial Report
__Item 7c Finance and Accounting Resources
__Item 7d Quarterly Reserve Fund Investment Review
7d2 April 2018 Investment Decision FC & Board
7d3 Investments Miscellaneous Information
7d4 Investment Detail February 2019
7d5 Investment Review Talking Points/Notes
7d6 Investment Committee Feb’19 Draft by Board
__Item 7e 5501 Subcommittee Report on January 2019
___Item 3 FC Meeting 1/20/2019 Minutes Final Draft
___Item 5 Finance Committee Org Chart – Current
___Item 6a.i Investments Talking Points Maturity Report & Recent Buys
Current Investment Policy April 2018 DevFund Direction
Jeff Connors Investment Committee memo
___Item 7b Members Equity YE Report
___Item 7a.i January 2019 Financial Briefing
___Item 7a.ii December 2018 Financial Report 2018 Final Adjustments
___Item 7c OrgChart.TDA and Finance Accounting Resources
__Item 1b.ii – FC Meeting Minutes 12/13/2018
__Item 3a – FC Meeting Calendar 3yr
__Item 3b – FC OrgChart
__Item 4c.i – Replacement Reserve Policy DP to Board
__Item 5a – December Prelims November Report
__Item 5b – New CA Law Financial Oversight of HOAs AB2912/CC5501
__Item 5c – Investments Summary Report Nov18 | Investment Policy
__Item 5d – Capital Funds Projections Nov18
__Item C – Minutes Draft Nov 15 Meeting 2019 Task List
__Item D – November 2018 Financial Results preliminary
__Item F – new law AB2912 and Board Monthly Review of Financial Information
__Item I – 2019 Meeting Schedule
__Item J – Investment Policy 2015-05 Investments Summary Oct2018 (F12 every month)
__Item D – October 2018 Preliminary Financials
__Item E – Finance Committee Members and Terms
__Item F – 2018 Golf Financial Report
__Item H – 2019 FC Goals and Tasks Draft
Item I – Operating Fund Policy update draft
Item K – 2019 Budget G01 Overview Draft
Item C – Draft Minutes from July 12, 2018 FC Meeting
Item G – Mid Year Review of FC Goals
Item H – FC Applicants
call in Toll number: +1 (323) 457-5506, access code: 82752213 (Dial-in Number) Conference ID: 82752213
- A. Call to Order and Quorum
- B. Member Comments
- C. 7/12/18 Agenda and 6/14/18 Minutes Review and Approve
- D. Review of preliminary June financial results and Summer Concert
- E. Update on progress regarding Board’s request that the FC add five strategic goals actions regarding accounting issues
- a Elasticity of Demand Pricing Models
- b Fiscal Year End Change – Pro/Con
- c Model: Zero CPI+1% limits to Annual Assessment for 5 Years
- d Develop Allocated Overhead Model for planning and analysis efforts
- e Newest Board Request; Financials impact of ‘Public’ on our amenities and assessment
- F. Budget Strategic Assumptions including Overhead Allocation
- G. Proposed Committee and Task Force Code of Conduct
- H. Finance Committee- new regular and alternate members
- I. Updates, Equestrian Committee
- J. Items for August 16th meeting at 3 PM
- K. Adjourment
- A – Call to Order
- B – Member Comments
- C – Minutes from 5/17/2018
- D – Preliminary May 2018 Financials
- E – New Board directed FC Tasks update
- F – 2019 Budget Cycle overview
- G – General Manager Goal – Food and Beverage Operations Financial Review
- H – Policy Reviews update (verbal report, Dundas)
- I – Equestrian Blue Ribbon Panel update (verbal report, Stang)
- J – Next Meeting July 12th Items (verbal report, all)
- K – Adjournment
- Vacancies
- Current Vacancies: One
If you are interested in serving on a committee, please fill out and submit a committee application form, a brief bio and, if desired, a resume to the executive assistant at executiveassistant@tahoedonner.com. Submissions must be in PDF format. Deadline is August 1, 2020.
- Contact
Committee Chair: John Dundas, financecommittee@tahoedonner.com
